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Teaching Digital and Social Media Analytics: Exploring Best Practices and Future Implications for Public Relations Pedagogy

Editorial Record: Original draft submitted to JPRE March 30, 2017. Revision went under review August 7, 2017. Manuscript accepted for publication Oct. 8, 2017. Final edits completed July 20, 2018. First published online August 17, 2018.

Authors

Michele Ewing Photo by David LaBelle

Michele E. Ewing, Kent State University

Carolyn Mae Kim, Biola University

Emily Kinsky

Emily S. Kinsky, West Texas A&M University

Stefanie Moore

Stefanie Moore, Kent State University

Karen Freberg

Karen Freberg, University of Louisville

Teaching Digital and Social Media Analytics: Exploring Best Practices and Future Implications for Public Relations Pedagogy

Abstract

One of the growing areas within public relations is digital and social media analytics. Teaching the use of analytics to communication students is not new, but studying what is being taught is almost non-existent. The public relations research literature has supported exploring the value of data analysis to gain audience insights, to measure communication strategies, and to evaluate campaign efforts. The purpose of this study is to explore the ways in which faculty are teaching social media analytics. Two content analyses were conducted to explore trends of digital and social media analytics training. Authors analyzed related course syllabi and a Twitter chat on the subject sponsored by the AEJMC PR Division and PRSA Educators Academy. Findings and future implications in teaching digital and social media analytics for educators and public relations practitioners are discussed.

Key words: social media, social media analytics, public relations education, digital analytics

Teaching Digital and Social Media Analytics: Exploring Best Practices and Future Implications for Public Relations Pedagogy

The field of public relations, like many other professional disciplines, has been compelled to respond to the growing demands and shifts in the digital social landscape. Within the public relations education sector, there has been a rise of social media research (Duhé, 2015). One of the challenges in social media research and practice is to determine how to effectively bridge the expectations of practitioners with what is being taught in the classroom. Several pedagogical studies looking at social media (e.g., Kim & Freberg, 2016; Zhang & Freberg, 2018) have attempted to make these connections stronger within the discipline, yet with social media changing so quickly, professors face significant challenges keeping up with the trends, as well as addressing the key areas and skills students need to be successful in the field. Teaching the use of analytics to communication students is not new, but studies examining what is being taught in this area are almost non-existent; thus, an investigation of current curriculum trends related to digital analytics is a goal of the current study.

Literature supports the value of data analysis to gain audience insights and shape and measure communication strategies (DiStaso, McCorkindale, & Wright, 2011; Elkin, 2017; Grates, 2016; Jain, 2016). Kent, Carr, Husted, and Pop (2011) pointed to the benefit of advances in technology to students: “With new tools like analytics in the hands of communication professionals, understanding stakeholders and publics becomes easier, and students become stronger professionals” (p. 543). As Stansberry (2016d) explains, the usefulness of social media goes far beyond sending messages; social media allow practitioners to better understand their target publics. Thus, a key skill students need to learn is how to make sense of the data available. According to Elkin (2017), the majority of marketers (72%) value employees’ data analysis abilities even more than other social media skills (65%). Beyond that, of the 12 “professional values and competencies” listed by the Accrediting Council on Education in Journalism and Mass Communications, five closely connect to the idea of teaching digital analytics. The ACEJMC guidelines have the following requirements:

irrespective of their particular specialization, all graduates should be aware of certain core values and competencies and be able to . . . understand concepts and apply theories in the use and presentation of images and information . . . think critically, creatively and independently; conduct research and evaluate information by methods appropriate to the communications professions in which they work; . . . apply basic numerical and statistical concepts; apply current tools and technologies appropriate for the communications professions in which they work, and to understand the digital world. (para. 9)

The importance of instruction in analytics at all levels was emphasized by Kent et al. (2011), who said introductory students should be presented with the ideas and tools connected to analytics, while actual data gathering should be done regularly by advanced students. The authors pointed toward the ability to understand data and how to communicate the insights clearly and correctly because numbers, by themselves, do not tell the story. According to Kent et al., students need actual data to learn from so they do not rely on “stereotypes and guesses” in their campaigns; “having data allows professionals to make better decisions. Just as many professors use scenarios and case studies to teach ethics, having access to real data and helping students learn how to interpret data is valuable” (p. 541). Teaching data analytics to students in public relations is important because of what can be learned about relevant stakeholders and the environment in which an organization exists.   

The purpose of this study is to examine how U.S. public relations professors are teaching digital and social media analytics. Following further examination of literature in the next section, the current study will fill some of these gaps through new research efforts into what is currently taught on the topic of digital analytics and what some experts say should be taught.

LITERATURE REVIEW

Much of the research related to digital training in public relations classrooms focuses on the use of social media (Childers & Levenshus, 2016; Fraustino, Briones, & Janoske, 2015; Kim & Freberg, 2016); however, gaps remain in scholarship that specifically focus on the area of teaching social media analytics. This is an important gap to address, as the use of measurement and the ability to understand data analytics is crucial to future public relations professionals.

In the 2017 report on undergraduate education from the Commission on Public Relations Education (Toth & Lewton, 2018), both educators and practitioners identified “research and analytics” as a highly desired skill (p. 87). The desirability of that skill was rated 4.30 by educators and 4.08 by practitioners (1 = not desired, 5 = highly desired). The educators participating in the survey also rated how well “research and analytics” is covered in their programs (m = 3.78), and practitioner participants rated how frequently that skill is found in new graduates hired by them (m = 2.70). Additionally, when asked to rate specific topics of importance for PR curriculum, both practitioners and educators rated analytics highly. On a scale of 1 (not essential) to 5 (essential), educators rated the importance of “data analytics” in the curriculum at an average of 4.15, and practitioners rated the topic 3.93 (p. 89).  The topic of “measurement and evaluation” was also rated highly by educators (m = 4.57) and by practitioners (m = 4.42), as well as the topic of “social media” (m = 4.60 by educators; m = 4.46 by practitioners) (p. 89).

Social Media Pedagogy Research: Concepts and Skills

Early on, Anderson and Swenson (2008) studied what public relations educators should cover in class related to “new media” (p. 109). They solicited advice from PR professionals about what they should teach to best prepare their students, and one of the emerging themes was measurement. The authors followed up this research effort with a study about digital competencies (Anderson & Swenson, 2013), which also sought advice from PR professionals, specifically via a Twitter chat (#PR20Chat) and a survey of top bloggers, including Brian Solis, Arik Hanson, Gini Dietrich and Deirdre Breakenridge. Prior to the current study, the examination of social media curriculum has been rather broad; no one has yet focused specifically on teaching digital analytics in public relations.

In order to best prepare students for the professional world, researchers have examined the use of social media in the industry (e.g., McCorkindale, 2010; Sundstrom & Levenshus, 2016; Wright & Hinson, 2017). Other researchers have focused on practicing social media skills in the classroom (e.g., Fraustino, Briones, & Janoske, 2015; Kinsky & Bruce, 2016; Kinsky, Freberg, Kim, Kushin, & Ward, 2016; Kinsky, Kuttis, Nutting, & Freberg, 2016; Tatone, Gallicano, & Tefertiller, 2017), including the use of multiple platforms (e.g., Janoske, Briones, & Fraustino, 2016). Researchers have also studied the use of new media by students to communicate with professors outside of the classroom (Waters & Bortree, 2011).

Several studies have focused on the use of particular social media tools. Most of the research about the use of social media in the classroom has focused on Twitter (Anderson & Swenson, 2013; Carpenter & Krutka, 2014; DeGroot, Young, & VanSlette, 2015; Forgie, Duff, & Ross, 2013; Fraustino et al., 2015) and Facebook (Frisby, Kaufmann, & Beck, 2016).

Facebook and Twitter have been the most frequent social media platforms utilized for public relations classroom exercises; however, LinkedIn (Edministon, 2014; Peterson & Dover, 2014), YouTube (Madden, Briones Winkler, Fraustino, & Janoske, 2016), and blogs (e.g., Moody, 2010) have also been used in communication courses. Although much of the extant research examines one platform at a time, some professors have shared their use of multiple social media platforms within their campaign client projects (Childers & Levenshus, 2016; Melton & Hicks, 2011) to teach students in public relations classes about the fundamentals of writing, campaign strategy, and research approaches.

Some researchers, such as Anderson and Swenson (2013), have suggested training students to use social media professionally by using role-playing exercises and case studies, as well as using social media platforms in class. Providing assignments that create a realistic experience allows students, who will become future professionals, the opportunity to apply what they have learned in the classroom setting (Anderson, Swenson, & Kinsella, 2013). Similarly, Neill and Schauster (2015) recommended integrating math practice related to social media analytics into public relations budgeting projects in capstone courses to help students prepare for professional demands.

Although many skills related to social media have been referenced in previous literature, there is a lack of research exclusively focused on what professionals and educators see as needed concepts and skills in the curriculum related to analytics. This lack leads to the first research question:

RQ1: What digital analytic concepts and skills do both public relations students and practitioners need to understand?

Digital Analytics Outcomes

Certain research has focused on particular outcomes rather than platforms, one of which is analyzing target publics. According to Stansberry (2016d), “The information shared by key publics on social media sites has been a goldmine for public relations practitioners looking to understand the concerns, needs, and preferences of their target audiences” (p. 76). The public nature of so many social media platforms gives students access to an enormous amount of data for free. Stansberry (2016d) argued “teaching students to perform publics research not only exposes them to advanced social media analytics tools and techniques, it helps prepare them to thrive in a rapidly changing profession” (p. 88). This training allows students to analyze data while also brainstorming creative ways to apply their findings into campaigns, strategic plans, and situational analyses for clients and brand audits, to name a few possibilities.  

Social media provide practitioners with valuable data, but they are not the only digital sources that should be analyzed. Website traffic is also important to consider. Kent et al. (2011) expressed that website analysis is an important addition to social media monitoring in order to gain information “about the full range of organizational visitors” (p. 542). Moody and Bates (2013) also looked at website-related content in their study of students’ knowledge of search engine optimization and of current trends in SEO within the PR industry.

Digital analytics training must not just cover collecting data, but should also include identifying the metrics that can be used for evaluation and measurement purposes for public relations professionals and researchers. Kent et al. (2011) recommended testing students on analytic terms (e.g., bounce rate), using case studies to explain how analytics can be used in public relations, and providing real datasets for students to analyze and use to propose strategic communication changes for an organization based on the analytic results gathered. There are still some measurement concerns and issues pertaining to social media. Waddington (2017) discussed how some of the issues that occurred in traditional PR measurements are translating into the same challenges for social media. This concern about what to measure points to the importance of understanding how to analyze and interpret the data collected on social media into actionable strategies.

Kent et al. (2011) recognized the different training opportunities between introductory public relations classes and advanced courses. Beginning students might simply be shown what data looks like, while upper-level courses should involve more advanced tasks such as monitoring website traffic.

According to Kent et al. (2011), students can engage in more advanced work after understanding terms and concepts:

The next move is to be able to understand how one variable influences another (“bounce rate and time on site are related . . .”). The third move is to be able to explain how variables change and interact over time or because of external forces (“the outbreak of Malaria drove up TOS during the month of April and also drove down the bounce rate . . .”). This sort of sequential, cause and effect, reasoning takes some time and practice to master. (p. 543)

In addition, some digital analytics strategies taught in classes do not tie directly into how they impact business or communication objectives. Thus, integrating the principles and framework of social media measurement protocols from AMEC (International Association for the Measurement and Evaluation of Communication) and digital analytics frameworks and connections to DAA (Digital Analytics Association) is necessary. AMEC’s Integrated Framework (2016) helps guide communications professionals in measuring the impact of their work. The interactive website tool guides professionals through the process of “aligning objectives to establishing a plan, setting targets and then measuring the outputs, outtakes and outcomes” (para. 4). The Digital Analytics Association Competency Framework (2015) serves as an industry reference for employers and educators by providing an overview of the necessary knowledge, skills and competencies needed for careers in digital analytics.

Most of the research exploring digital analytics courses and curriculum do not emphasize these two associations’ frameworks, which raises a point of concern. Without this bridge, there is a divide between what is being taught in the classroom and what is being implemented in practice. A first step in filling missing gaps in the curriculum is to find out what is currently expected of students in courses that include analytics training. This leads to the following research question about what students are expected to accomplish by the end of a course related to digital analytics:

RQ2: What outcomes related to analytics do faculty incorporate into syllabi as part of their courses teaching analytics?

Social Media Course Communication Methods

Instructional methods in public relations classes have been examined by many previous researchers, and the discussion of creating a class hashtag goes back to at least 2011 (Lowe & Laffey). However, no previous studies were found

that examined the inclusion of class hashtags or Facebook groups across social-media-related public relations classes. This use of particular social media communication methods within analytics-related classes leads to this study’s third research question:

RQ3: What social media communication methods are embedded into courses that teach social media analytics?

External Training and Certification Opportunities

For students to be prepared to process their future employers’ data, they must be trained. Like previous researchers, Stansberry (2016d) pointed out the necessity of adding new training modules to classes so that public relations students can keep up with industry: “The percentage of individuals who used social media to share multimedia content has risen rapidly, and it has become imperative that future public relations professionals be equipped with the skills to research and measure this popular form of communication” (p. 76). According to Fraustino et al. (2015), “young practitioners increasingly must develop social media skills to be competitive on the job market and successful in the workplace, and such training can start in the PR classroom” (p. 1).

A number of companies have begun to offer training programs online (e.g., Hootsuite Academy, HubSpot), with some programs designed specifically for college classrooms (e.g., Meltwater). Public relations professors have taken advantage of analytics tools and tutorials for their students to learn from, as well as certain programs’ certification options, allowing students to prove their new knowledge and skills (e.g., Kinsky et al., 2016). The increasing availability of free analytics tools has made it easier to incorporate analytics training into the classroom.

In light of research showing employer demand for students to meet today’s digital analytics challenges (Ewing, 2014; Fraustino et al., 2015; Kim & Freberg, 2016; Neill & Schauster, 2015; Stansberry, 2016d) and an increase in social media experiential learning in the classroom (Childers & Levenshus, 2016; Fraustino et al., 2015; Frisby et al., 2016; Kinsky & Bruce, 2016; Kinsky, Freberg, et al., 2016; Kinsky, Kuttis, et al., 2016; Madden et al., 2016), this study will also seek to explore the ways in which faculty are teaching social media analytics by integrating analytics-related certification testing:

RQ4: In what ways do faculty incorporate external certifications as part of their courses teaching analytics?

Incorporating Professional Expertise

In addition to online training programs with analytics tools, professors can recruit public relations professionals with data analysis experience to speak to their classes, whether they are present in the room or joining the class via video chat technology such as Skype. Research has found value in guest speakers sharing experiences from their work (e.g., Riebe, Sibson, Roepen, & Meakins, 2013), which prompts the study’s final question about inviting external professionals as guest speakers related to analytics:

RQ5: How are faculty utilizing professional experts to enhance their courses that teach analytics?

METHODS

Phase 1: Course Syllabi

To understand the ways in which professors teach social media analytics within a classroom, the authors conducted two content analyses. The first was a content analysis of course syllabi (N = 31) from faculty who teach social media analytics to communication, public relations, journalism, business, or advertising students. The syllabi were gathered from universities around the country through requests on the listservs of the Public Relations Division of the Association for Education in Journalism and Mass Communication (AEJMC) and the Educators Academy of the Public Relations Society of America. These syllabi were gathered by May 2016 and represented both undergraduate and graduate courses.

Coding Procedure for Syllabi

The authors coded the information from the course syllabi using 32 factors, including names of the courses, types of assignments, tools used in the class, days dedicated to teaching analytics, and integration of industry professionals within the course. A variety of institutions were represented within the sample, including private and public, large and small, as well as universities from various areas of the U.S. (see Appendix A).

Intercoder Reliability for Syllabi

The codebook and coding procedure were tested by the authors who independently coded each of the syllabi, randomly assigning specific ones to each author. After the initial coding, the authors examined the results, which revealed inconsistencies across multiple coding categories. To address this, the authors adjusted the codebook to provide more clear definitions for manifest syllabus content versus latent content. After the revisions, two of the authors independently coded each syllabus. Despite the initial revisions to the codebook, finding an appropriate way to evaluate the agreement between coders remained challenging due to the non-standardized structure of the syllabi and general topics listed. For example, exams and extra readings were prevalent, but whether they related specifically to analytics (one of the coding items) was not always clear. Another example of coding challenges was found in coding “course outcomes.” Some syllabi listed “objectives,” others listed “goals,” others mentioned “outcomes,” and some had none of the above.

As a result, the researchers used Krippendorff’s Alpha for this study’s inter-coder reliability analysis because it is an appropriate approach when having a number of observers or levels of measurement applied in content analysis (Hayes & Krippendorff, 2007). In addition, this measurement equation looks at “observed and expected disagreement” (Joyce, 2013, para 2).

After the revision of the codebook, the values for agreement among coders for these courses were as follows: courses that employ analytics within the title (α = .93); requiring textbooks (α = .67); requiring additional readings (α = .69); case studies to read (α = .69); students conducting a case study during the course (α = 1); professionals presenting case studies (α = .89); guest lectures by professionals (α = .86); the use of professional certifications as course requirements (α = .85); listing “KPIs” as a course outcome (α = .89); listing specific tools in course outcomes (α = .77); listing “listening” as a course outcome (α = .82); listing “insights” on the course outcomes (α = .68); listing “ethical implications” on the course outcomes (α = .72); incorporating a class hashtag (α = 1); using a class Twitter list (α = 1); and using a class Facebook group (α = 1).

According to Krippendorff (2004), it “is customary to require α > .800. Where tentative conclusions are still acceptable, α > .667 is the lowest conceivable limit” (p. 241). Using these standards of measurement, the above elements each fall within the range of acceptable agreement.   

Phase 2: Twitter Chat

The second phase of the study included a content analysis of a Twitter chat, which was held in April 2016 to allow an opportunity for crowdsourcing among public relations professionals and educators with digital analytics expertise (see Appendix B). Social media channels can be beneficial to researchers by cultivating public participation, via an open forum, where participants can respond to questions quickly (Glowacki, Lazard, Wilcox, Mackert, & Bernhardt, 2016). Similar Twitter chats have been analyzed by Anderson and Swenson (2013), Carpenter and Krutka (2014), DeGroot et al. (2015), and Fraustino et al. (2015).

The chat for the current study included 56 participants and 300 tweets. Two professors and two practitioners hosted the discussion. Participants were invited through memberships in public relations academic and professional associations, as well as personal outreach to faculty networks via email and social media channels. Twitter messages were captured during an hour-long live Twitter chat, which used the hashtag #PRAnalytics. Questions were posed by the hosts, who used identifiers (e.g., Q1, Q2, Q3,) to present each question. Participants indicated which question they were responding to using identifiers (e.g., A1, A2, A3). A series of nine questions were proposed to spur discussion about digital analytic concepts both public relations students and professionals need to understand.  

A thematic analysis of the tweets was conducted to determine the content that industry leaders and educators thought were best practices and to identify helpful tools for teaching digital analytics. The thematic analysis involved looking for patterns; those emerging themes became categories in the analysis for each question posed in the chat (see Fereday & Muir-Cochrane, 2006). The authors then grouped the data by category (see Riessman, 2005) to identify final concepts that emerged from the Twitter chat.

Figure 1

Summary Statistics from #PRAnalytics Twitter Chat

FINDINGS

Concepts and Skills

RQ1 explored the digital analytic concepts and skills that both public relations students and practitioners need to understand. Core themes from the Twitter chat on #PRAnalytics included measurement, contextualizing data, critical thinking skills, social listening skills, knowledge of social media and analytical tools, and digital storytelling skills.

Twitter chat participants emphasized the importance of students understanding measurement (n = 12 tweets) and contextualizing data (n = 10 tweets). For example, MasterCard’s Bernard Mors (2016a) tweeted, “Digital PR produces a lot of data, the challenge is to turn this data into actionable insights.  #PRAnalytics.” PR professional Michael Brito (2016b), from LEWIS Global Communications, said, “THE most important data is audience intelligence. PR & Marketing must understand the behaviors of very specific audiences #PRAnalytics.” PR professor Kathleen Stansberry (2016a) said, “We focus too much on brand mentions/engagement. Need to teach the importance of using data to understand audience concerns #PRAnalytics.”

Measuring results. Participants in the Twitter chat advocated that public relations students should understand definitions of metrics, analysis of metrics, and use of metrics to measure strategic communication. Practitioners tended to emphasize the importance of showing business value for public relations, and one practitioner mentioned that employers are evaluating students’ understanding of digital analytics in terms of how students connect back to business objectives. Jennifer Trivelli (2016) tweeted, “The key is zeroing in on metrics that truly support biz. goals and that you can influence. That which is measured is managed. #PRAnalytics.” During the chat, professor Tim Marshall (2016) wrote, “Employers want students who connect measurement/eval back to overall biz objectives, rather than platform vanity metrics. #PRAnalytics.”

Practitioners and educators also agreed on the differentiation of volume metrics and engagement metrics as one of the most important concepts for students to understand. Rather than looking at vanity metrics such as likes or retweets, these individuals recommended focusing on metrics testing engagement, while not confusing terms like volume, reach, and influence. When people directly interact with a brand through writing a comment, sharing a post and extending the reach or influencing other levels of publics that the brand could not directly reach, this type of social media activity would be considered engagement. In other words, students should understand how to specifically track and measure direct interaction with publics that can show outcomes for social media activities as opposed to simply grabbing quick data points (vanity metrics) that do not show whether the public is truly interacting on social media with the brand.

Understanding context. Contextualizing data (n = 10 tweets) and critical thinking skills (n = 10 tweets) were recurring themes among all Twitter chat participants for questions about concepts, skills, best practices, and pitfalls students have when analyzing data. Participants emphasized the importance of understanding how to transform the data into actionable insights. Critical thinking abilities included asking questions, analyzing metrics, and operationalizing key terms. Overall, both practitioners and educators articulated the struggle with getting lost in the data and recognizing which data to mine and analyze, and then developing meaningful insights to drive communication strategies. For example, Mors (2016b) said, “Same practices 4 social & traditional PR: set objectives & KPIs, tools to capture data, visualize results, derive insights. #PRAnalytics.” PR professor Ai Zhang (2016b) posted, “Contextualize data to draw meaningful conclusions → drive strategic decision-making. #PRAnalytics.” Professor Stansberry (2016c) tweeted, “Learn to speak (and write) in the language of the C-Suite. Ask the right questions. Always be critical of your data. #PRAnalytics.” Brito (2016a) pointed out that “anyone can look at data, run a report, spew out #s. Very few can extract an insight that can drive a narrative/program. #PRAnalytics.”

Using tools and listening. Social listening skills and knowledge of social media and analytical tools also emerged as valuable digital analytic skills for public relations students and graduates, with each topic generating at least eight responses. Listening skills (n = 8 tweets) focused on the ability to monitor social environments, including using listening tools. Winkler (2016a) tweeted, “Social listening is the process of monitoring digital media channels to devise a strategy that will better influence consumers. trackmaven.com #PRAnalytics.” PR professor Katie R. Place (2016) tweeted this assignment suggestion: “Basic one, but we learned so much from taking on a real client and producing monthly social listening/monitoring reports. #PRAnalytics.”

Connected to both RQ1 and RQ4, knowledge of social media tools (n = 8 tweets), native analytic tools (n = 5 tweets), Google Analytics (n = 5 tweets) and Hootsuite (n = 4 tweets) encompassed a student’s ability to stay up-to-date with the latest digital platforms and tools, and the student’s ability to then choose an appropriate platform given an organization’s goals or clients. In line with the Twitter chat, the content analysis of syllabi showed faculty use a variety of tools and resources to prepare students. Some of the popular social media tools mentioned on the syllabi were Google Analytics (n = 11), Hootsuite (n = 10), Facebook analytics (n = 6), Twitter analytics (n = 4), Storify (n = 3), Google Adwords (n=3), Excel (n = 3), Crimson Hexagon (n = 2), Radian6 (n = 1), Canva (n = 1), Klout (n = 1) and Sprout Social (n = 1). Despite the plethora of analytic software available, some Twitter chat participants (n = 3) noted that it is not necessarily important for students to have familiarity with a wide range of tools, but it is more important for them to understand the data and methods behind specific platforms, so they have the ability to transition from platform to platform.

Since analytics tools come and go, professor Itai Himelboim’s syllabus provided a valuable assignment faculty could consider. In his Listening and Engagement course (I. Himelboim, personal communication, Feb. 2, 2016),  students are assigned to work in groups for the duration of the semester, and in one of the assignments, they are asked to find, learn, and generate a report based on a new social media analytic or listening tool. Students are required to find a free social media listening tool or one that offers a free trial. Students must choose the tool or tools that help them address their client’s questions/meet their goals best. Their final report is to summarize social media activity related to their client/topic, using Crimson Hexagon, which they learn in class, as well as the free tool used to collect and analyze the data.

In another analytics course evaluated in the study (S. Moore, personal communication, March 21, 2016), students worked individually and in groups to define, measure, analyze and report on a client’s website activity based on the client’s objectives. Students identified and included key performance indicators (KPIs) and a summary of their findings along with recommendations for improvement. They incorporated visualizations and graphics to best represent and accurately communicate important data and findings to the client. They used Excel and created a custom Google dashboard for reporting.

Another project related to those found in the syllabus analysis was found in the review of literature. Stansberry (2016d) created a five-week project where her students worked in teams and used free tools (e.g., Hootsuite, Google Trends, BuzzSumo, IssueCrawler) to identify key publics and to conduct a content analysis, a social media audit, an online social network analysis and content tracking, which her students rated as valuable; they appreciated the applied, experiential lesson as something that would help distinguish them from others applying for the same job in the future.

Storytelling. Another prevalent digital analytic concept identified by participants was digital storytelling, or the ability to look at data, extract insights, and then present the data in a compelling manner. When it comes to analytics, students need to integrate their critical thinking skills with their storytelling abilities to share the data in a meaningful way that connects with audiences. For example, PR professor Hilary Fussell Sisco (2016) said, “I always want . . . students to visualize data. Infographics and other visual tools to explain data makes it #munchable. #PRAnalytics.” Zhang (2016a) tweeted, “Tell digital stories. Use live videos. I am playing with @Animoto & PowerDirector. Love them very much #PRAnalytics.” While Stansberry (2016b) commented, “Seems counterintuitive, but writing & visual comm. Again, if you can’t give the data meaning, it’s pointless. #PRAnalytics.”

Other concepts discussed during the Twitter chat included understanding Excel pivot tables, functions, and formulas (n = 4 tweets) and search engine optimization (n = 3 tweets). The Twitter participants commented that students shouldn’t be “afraid of math” and should learn how to use Excel to sort and analyze data.

Outcomes

RQ2 focused on understanding stated outcomes for courses that teach digital and social media analytics. Many outcomes stated on the syllabi contained more generic wording with only 6% listing “KPIs” (n = 2); 35% listing specific tools (n = 11); 10% listing “insights” (n = 3); and 13% mentioning ethical implications (n = 4). The most frequently mentioned analytics tools included Google Analytics (n = 11), Hootsuite (n = 10), Facebook Insights (n = 6) and Twitter Analytics (n = 4).

RQ3 focused on understanding specific social media communication methods that were used in courses. Results from the content analysis of syllabi indicated that a class hashtag was the most popular, with 26% of the syllabi incorporating this (n = 8). Based on the syllabi, it was difficult to know if hashtags were used for synchronous Twitter discussions or if they were simply used to categorize and share online resources among the class. Additional required online interactions noted on syllabi included participating in live-tweeting events, reading and/or posting to a course or professor’s blog, tagging a professor in tweets, and working to improve individual Klout scores. Only one syllabus mentioned using a Facebook group, and none mentioned a required Twitter list.

RQ4 focused on what ways professors were utilizing external certifications to train students in analytics. Findings from the syllabus content analysis indicated that the majority of courses did not require students to complete an external certification that had an analytic element. The 28% that did incorporate certifications (n = 9) primarily required Hootsuite, Google Analytics, or Google AdWords. Results from the Twitter chat related to RQ4 included three participants advocating Google Analytics certification as one of the most valuable certifications in the industry. Additional online resources mentioned on syllabi to supplement classroom instruction included Code Academy, Google’s Analytics Fundamentals, Khan Academy, Lynda and the Marketing Analytics Initiative at Darden website.

RQ5 focused on the ways faculty utilized outside professionals or organizations to help teach analytics. Based on the content analysis of the syllabi, 66% of courses (n = 21) relied on outside professionals to share their expertise.

Also related to RQ5, the Twitter chat participants discussed the use of several outside resources, including the Institute for Public Relations, AEJMC, and other relevant academic or professional organizations. For example, PR pro Mors (2016c) suggested, “The @InstituteForPR has some great resources on website http://instituteforpr.org #PRAnalytics.” Twitter chat participants also mentioned outreach to professors and practitioners to serve as class speakers and/or to offer insight about teaching digital analytics. Professor Rowena Briones Winkler (2016b) said she wanted to “give a shout out to my @AEJMC_PRD friends” for being “SO helpful, re: teaching help! #soblessed #PRAnalytics.” Further, online tools such as Microsoft, Lynda, and Google Video were emphasized during the Twitter conversation. Professor Matt J. Kushin (2016) tweeted, that Microsoft has “an academic alliance program that provides many tools.”      

During the Twitter chat, several themes emerged for assignments focused on teaching digital analytics, such as working with an actual client, using dashboards, performing listening projects, and generating reports. Educators stressed the importance of tying these assignments to real-world clients. The responses indicated that these assignments would give students realistic application by requiring them to submit client-monitoring reports and to develop strategic-communication recommendations based on insights gleaned from the data analysis. Responses from students who participated in the Twitter discussion indicated that assignments requiring the creation of a blog and the teaching of SEO best practices helped them understand digital analytics and drive traffic on their own websites.

During the Twitter chat discussion, both educators and practitioners advocated for ongoing opportunities to access, mine, and analyze data. These activities were thought to be key to creating an understanding of digital analytics in the practice of public relations. Professor Jamie C. Higdon (2016) said, “Integrate analytics throughout educational journey. Require SMART objectives and metrics plan for all major projects. #PRAnalytics.”

DISCUSSION AND CONCLUSION

Incorporating digital and social media analytic training is a crucial component of the future of social media education (Kent et al., 2011). This study examined specific pedagogical practices identified within manifest content on syllabi and in a Twitter chat among educators and practitioners in order to explore current practices and standards for analytic training.

To address whether courses were meeting employers’ demand for new analytic skillsets, it made sense to begin this study by examining learning outcomes stated on syllabi. Outcomes are designed to set the tone for a course and also identify the primary goals of student learning. Therefore, looking at student learning outcomes stated on syllabi is particularly important when examining an instructor’s approach to teaching digital analytics.

With the growing efforts to measure and evaluate digital activities, analytic competencies were a natural focus for social media and digital communication courses. Thus, it was expected that courses would have clearly identified learning outcomes for students related to digital analytics. However, very few courses had outcomes specifically mentioning analytics. While educators embedded analytic concepts and training within their courses, the wording of their learning outcomes did not reflect the focus on digital analytic competencies.

For example, only two of the syllabi reviewed mentioned KPIs, and only three mentioned listening or insights, which are basic analytical competencies. This initial finding indicated that, while analytics are taught in these courses, classes might not be focusing on this area, resulting in the course outcomes often ignoring or only leading to inferences about course expectations in this area.

With the Commission on Public Relations Education report (Toth & Lewton, 2018) identifying the value both educators and professionals place on analytics and measurement competencies, it seems important for educators to not only embed these competencies within courses but to also explicitly identify them as a learning outcome that students will be gaining through these courses. The Twitter discussion among educators and practitioners clearly conveyed the importance of public relations students and graduates understanding digital analytics.

Based on feedback from practitioners, existing research, and analysis of syllabi, the following are recommended learning outcomes faculty might consider incorporating in their digital analytics course syllabi:

  1. To identify the importance of online data in strategic planning and validating ROI.
  2. To identify online influencers and the major users of various types of digital and social media.
  3. To use analytics tools and technologies to capture data, generate reports and glean insights.
  4. To analyze ethical implications associated with interpreting and using online data.
  5. To discuss the impact of digital and social media on relationships between organizations and their stakeholders.
  6. To evaluate how stakeholder engagement on social media channels affects organizational operations.
  7. To articulate definitions and measurements of social media engagement and website traffic.
  8. To apply basic numerical and statistical concepts to evaluate, plan, and implement strategic digital tactics.
  9. To apply concepts and theories in presenting findings and in creating visualizations and dashboards to share with management/client.
  10. To become Hootsuite and/or Google Analytics certified.

One of the key areas that is suggested in social media education is for faculty to help students understand professional uses of the platforms (Kim & Freberg, 2016), including analytic information (Anderson & Swenson, 2013). Recognizing this need, the current study examined the ways in which faculty incorporate professionals into the classroom. Numerous educators who participated in the Twitter discussion shared that they either taught a digital analytics course or included digital analytic concepts in existing courses. The majority of syllabi indicated that faculty were including professionals by bringing them in for guest lectures; however, it was difficult to identify within the syllabi whether these professionals specifically addressed topics of analytics or other areas incorporated within the class such as campaign management, content creation, or platform functions.  

An area of growth between professional organizations and the classroom has been the opportunity for student certifications on specific platforms such as Hootsuite, Google, and HubSpot (Kinsky, Freberg, et al., 2016). While this is an increasingly popular choice to help students gain competencies, the authors were surprised to find only about a fourth of the 31 syllabi mentioned an external certification as part of the course requirements. In addition to previous literature pointing to the value of certifications (e.g., Kinsky, Freberg, et al., 2016), three Twitter participants mentioned the importance of external certification. The availability of free, high quality, external training programs offered online (e.g., Hootsuite, HubSpot, Google) makes it easier for educators to provide up-to-date, industry-relevant preparation for students, and educators should take advantage of these programs. We predict their inclusion on future syllabi will increase.

Another key finding of the study is the lack of consistency in resources on the subject of digital analytics, including required textbooks and online sources. Syllabi included a wide range of industry books used to teach students about the subject (see Table 1). This is, in part, due to the content and structure of the course and whether analytics was the sole topic or if it was only a smaller component of the social media or digital curriculum. This inconsistency in required books is something that has been noted in previous studies looking at the social media curriculum (Kim & Freberg, 2016). Due to the nature of the rapid changes in the field, educators have to frequently update their sources. Textbook and resource choices are also impacted by where the class is being taught within a university (e.g., marketing programs may use different textbooks than public relations programs). In addition to books, many syllabi included references to required online articles, white papers, and PDFs, but few syllabi specified titles of these resources.


Table 1
Required Textbooks for Digital and Social Media Analytics Classes
Title Times Mentioned
Likeable Social Media, Revised and Expanded: How to Delight Your Customers 3
Measure What Matters 3
Groundswell Expanded and Revised Edition 2
Web Analytics 2.0   2
What Happens on Campus Stays on YouTube   2
AP Stylebook 1
Advertising and Public Relations Research   1
The Basic Practice of Statistics 1
Contagious   1
Cutting-Edge Marketing Analytics 1
Digital Marketing Analytics    1
Good Strategy Bad Strategy 1
How to Measure Social Media: A Step-by-Step Guide to Developing and Assessing Social Media ROI 1
How to Use Google Analytics the Tutorial   1
Maximize Your Social: A One-Step Guide to Building a Social Media Strategy for Marketing and Business Success 1
Measuring the Networked Nonprofit: Using Data to Change the World 1
Mediactive 1
The Power of Visual Storytelling 1
Predictive Analytics 1
Primer of Public Relations Research   1
ProBlogger: Secrets for Blogging Your Way to a Six-Figure Income   1
Real-Time Marketing & PR   1
Share This 1
The Social Current   1
Social Media Intelligence 1
Social Media Marketing 1
Social Media ROI   1
Socialnomics: How Social Media Transforms the Way We Live and Do Business 1
The Signal and the Noise 1
Your Brand, the Next Media Company: How a Social Business Strategy Enables Better Content, Smarter Marketing and Deeper Customer Relationships 1

For RQ3, in examining pedagogical practices to teach social media and analytics, the authors examined other social media communication methods professors had incorporated in their syllabi to facilitate online interaction. Some of the interactions mentioned involved the use of a class hashtag, Facebook groups, Twitter chats, Storify, and live tweeting.

Future Research and Limitations

This study explored basic questions related to pedagogical practices and teaching social media analytics. In order to provide a foundational knowledge, the authors examined the manifest content of 31 syllabi and a Twitter chat among 56 public relations practitioners and educators. One limitation of the study is that the themes identified through the Twitter chat were based on a small number of affirmative responses; however, this is typical because of the dynamics of a Twitter conversation. Participants are unlikely to tweet the same theme to minimize repetitive content. Another limitation to using the chat data is that people who valued the topic were more likely to participate in the Twitter chat than people who were disinterested or didn’t value it.

Future studies may consider in-depth explorations through discussions with the faculty who are teaching the courses. Future studies could incorporate a mixed-method approach involving focus groups and interviews with professionals to determine if these digital analytics assignments were effective in preparing students for their new roles, perhaps following the methods of Gallicano, Ekachai, and Freberg’s (2014) study of an infographic assignment. In addition, testing the effectiveness of certification programs (e.g., Kinsky, Freberg, et al., 2016) for analytics could be beneficial as well.

Educators can also integrate and test how certain assignments are implemented and accepted within digital analytics by using guidelines and frameworks accepted in digital analytics associations and professional circles. Many frameworks, like the ones proposed by AMEC and DAA, can be integrated and used in current courses for lessons and used as inspiration to create assignments for students to test their knowledge and application skills in digital analytics. Further research could explore classes that use a specific framework for assignments and those that do not, and compare the end results. In addition, interviews with digital analytics professionals who are a part of these associations could be explored in future research to determine what they feel are key areas to emphasize, growing trends, and challenges and opportunities in the field.

Although course syllabi provided a general overview, often information seemed missing or vague. It does not mean faculty failed to incorporate certain pedagogical practices in their classes; their absence may indicate that they were simply not shared through the syllabus, and this could have been done with the purpose of keeping the class nimble as technology changes. Future researchers can learn from and anticipate coding challenges encountered in this foundational study. Direct conversations with professors would allow more specific details of each course’s content to be explored. In addition, in-depth interviews with practitioners who are experts in this area would allow for deeper exploration of digital analytics concepts, tools, techniques, and resources that could be used to teach the subject.   

Social media pedagogy, especially exploring digital and social media analytics, is one of the emerging research concentrations that will help align the public relations profession and education community for the foreseeable future. A bridge can be created to help teach digital and social media analytics for both educators and professionals to agree on, for the sake of the young professionals entering the workplace. Like most research concentrations and perspectives within a discipline, identification of future directions, questions, and calls-to-action must be recommended to address some of the growing challenges and opportunities involved when it comes to social media pedagogy, especially in the area of teaching digital analytics.

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Appendix

University Syllabi Used for Coding

University Name Course Names
Biola University
  • Social Media, SEO and Digital Strategy
Carnegie Mellon University
  • Digital Marketing Analytics
Cleveland State University
  • Media Metrics and Analytics
Elon University
  • Strategies for Emerging Media
University of Florida
  • Consumer and Audience Analytics
  • Introduction to Social Media
  • Social Media Skills
University of Georgia
  • Public Relations Research
  • Social Media Analytics, Listening and Engagement
  • Coding for Interactive Media
Iona College
  • Applied Communications Research
Kent State University
  • Digital Analytics for Ad and PR
  • Public Relations Online Tactics
Louisiana State University
  • Public Relations and Social Media Strategy
Loyola University
  • Audiences and Distribution
University of Maryland
  • New Media Writing for Public Relations
Massachusetts Institute of Technology (MIT)
  • Digital Marketing and Social Media Analytics
Ohio Northern University
  • Social Media Principles
University of Oregon
  • Social Media Insights and Measurement
  • Analytics and Adwords
New York University (Stern School of Business)
  • Social Media and Digital Marketing Analytics
San Diego State University
  • Digital and Social Media Analytics
University of Southern California
  • Data Analytics Driven Dynamic Strategy & Execution
  • Digital Analytics
University of South Dakota
  • Internet Marketing and Communication
Syracuse University
  • Social Media Theory and Practice
  • Using Big Data and Analytics (Maymester Course)
Texas Christian University
  • Social Media Measurement
University of Virginia
  • Marketing Analytics
West Texas A&M University
  • New Media
  • Seminar in Media Innovations and Management

Educating students for the social, digital and information world: Teaching public relations infographic design

Authors

Diana Sisson —Tara Moretensen

Diana C. Sisson, Ph.D., Auburn University
Tara M. Mortensen, Ph.D., University of South Carolina

 Abstract

 This study employs an exploratory content analysis of current public relations information graphics to examine variables within two concepts pertaining to public relations: transparency and clarity. These two concepts were chosen because they apply to both traditional public relations practice and are also widely taught amongst contemporary infographics design experts. The subjects of the study are nonprofit organizations’ online informational graphics (N = 376) that have been released on Twitter. Findings suggest that nonprofit organizations are not applying traditional public relations principles to their design of online information graphics, demonstrating difficulty in translating these principles to visual design, a skill that is becoming more important. While the study is not intended to generalize, this snapshot of current practice is used to offer improvements in preparing public relations students for communication with information visualizations. This exploration illuminates the need for public relations education geared toward the social, visual, and data-driven environment. To this end, the study uses these findings to develop an initial set of practices for infographic design that can be implemented into current public relations education.

Keywords: infographics, public relations, visual communication, nonprofit organizations, public relations education, visual literacy

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Educating students for the social, digital and information world:  Teaching public relations infographic design

Educating students for the social, digital and information world:  Teaching public relations infographic design

Social media have transformed public relations education, forcing students to apply traditional public relations principles, such as transparency and clarity, to new forms of communications such as infographics. Infographics are design pieces that may include “data visualizations, illustrations, text, and images together into a format that tells a complete story” (Krum, 2013, p. 6). In the contemporary mediascape that caters to low-attention spans, infographics have become hugely popular forms of communication. Public relations firms are using the medium to build awareness of products and brands, provide information to shareholders, and increase the value of the brand or cause (Krum, 2013, p. 88). Effectively creating infographics requires an understanding of visual communication principles and for niche industries such as public relations, requires translating legacy principles to new forms of communication. Data visualizations are compelling to audiences, and “present the illusion of trustworthiness due to their visual nature and presentation of statistical information” (Toth, 2013, p. 449). Thus, understanding how to correctly present data in visual form is imperative.

No research was found by the researchers regarding how public relations professionals are applying traditional principles to the design of information graphics, nor how students can better prepare to work in a modern media environment. Given the popularity of infographic use among nonprofit organizations in an online environment, these are significant gaps. This exploratory study examines public relations graphics released via Twitter to identify the manner in which the principles of transparency and clarity are being applied, and to ultimately offer an initial list of suggestions for public relations educators.

Based on a review of the literature in the following sections, opportunities for further study arose and research questions are proposed. Visuals as a form of communication in the contemporary visual-social mediascape will be introduced, concentrating on infographics. A discussion of the importance and communicative powers of visuals will also be undertaken. Following, the variables within the concepts of transparency and clarity will be laid out as they pertain to public relations and visual communication, specifically infographics.

LITERATURE REVIEW

An Onion article jokes that people “shudder” at large blocks of uninterrupted text, requiring a colorful photo, an illustration, or a chart to comprehend the information (“Nation shudders,” 2010). Satire aside, contemporary news consumers are indeed skimmers, primarily reading exciting words and facts, as well as headlines and visuals (Nielsen, 2011; Rosenwald, 2014). This trend has contributed to a massive increase in the use of infographics to spread information, as well as a need for educators to teach new tools.

Between 2013 and 2015, Google searches for infographics increased 800% (Meacham, 2015). Infographics intend to tell a story primarily in pictures, while minimizing the number of words and maximizing visual impact (Meacham, 2015). The production of data and its graphic representation were once specialized trades but are now accessible to nearly everyone (Yaffa, 2011). Infographics harness the power of visuals to grab readers’ attention, reduce the amount of time it takes to understand data, provide context by showing comparisons, and make messages more emotional, memorable and accessible (Kimball & Hawkins, 2008; Kostelnick & Roberts, 2010; Schafer, 1995; Tufte, 2003).

In an age of “fake news” and audience mistrust of traditional media sources, understanding how to communicate truthfully in multiple forms is particularly important for students (Rutenberg, 2016). The 2016 presidential elections brought the term “fake news” into mainstream awareness, raising widespread knowledge of the viral spread of untruthful information via social-networking sites (Wingfield, Isaac, & Benner, 2016). Twitter and Facebook have been urged to take their part of the responsibility in this spread, and tomorrow’s communicators, too, must be prepared to understand, identify, and create truthful and clear visual-statistical messages. Members of the media, following Kellyanne Conway, have used the term “alternative facts” to describe a problematic trend of a growing perception of multiple truths, which affects the credibility of politicians, corporations and the media (Rutenberg, 2017, para. 7). Data design has special considerations in this regard (Kienzler, 1997; Rosenquist, 2012; Stallworth, 2008; Tufte, 2001). Visual content creators can accidentally and easily mislead their audience because visuals earn more importance and emotional impact than texts (Kienzler, 1997). Infographics can unintentionally distort or make data opaque to gain viewers (McArdle, 2011). As Toth (2013) noted, infographics represent an extension of fundamental issues, including “presenting information clearly and succinctly, targeting audiences, defining clear purposes, developing ethos, understanding document design principles, using persuasion techniques effectively, branding, and conducting and summarizing research” (p. 451).

Public Relations Education and Visual Communication

Educational materials for creating and disseminating infographics have only recently been developed and are not widely adopted within the various streams of communication education. Experts on infographics contend that there are thousands of poorly-constructed infographics online, but “the good designs rise to the top and are the designs that most often go viral in social networks” (Krum, 2013, p. 271). The challenge is melding the principles of various fields, including public relations, with the principles of infographic design and visual communication.

Researchers and professionals have noted the increased need for education in infographics in public relations due to employers’ demand for such skills and increased usage in the field (Gallicano, Ekachai, & Freberg, 2014). Advocates of visual literacy have long held that visual education, including knowledge of how to create visuals, is the missing piece of contemporary education (Metros, 2008; Sosa, 2009). Visuals have a powerful impact on audiences in ways that text does not. Visuals grab readers’ attention (Boerman, Smith, & van Meurs, 2011) and stick in the memory longer than other forms of communications (Graber, 1990). Krum (2013) referred to this as the “picture superiority effect” (p. 20). Further, images are subject to less scrutiny than other forms of communication (Messaris, 1994, p. x). In other words, viewers of images tend to believe what they see (Newton, 2013; Wheeler, 2001), and this is especially the case with visualized data (Cairo, 2012; Krum, 2013). While modern college students are consumers and producers of highly visual content on the web, they lack the skills to effectively communicate visually (Metros, 2008). Visual intelligence influences perceptions and interpretations of visual materials (Moriarty, 1996). Schools are encouraged to introduce concepts of visual literacy to understand, analyze, interpret and create effective visual information (Burns, 2006).

ACEJMC suggests, broadly, that all programs should teach students to apply the appropriate tools and technologies for the communication professions in which they work. There is greater importance to teach students visual communication skills due to the digital landscape and shorter attention spans (Lester, 2015). This need is particularly pertinent to public relations students and infographics. The Commission on Public Relations Education met in 2015 to discuss undergraduate public relations education, noting a need for better verbal as well as graphic communications (p. 8). Kent (2013), in his suggestions for using social media in public relations, states that publics are better served by thoughtful, thorough, and relevant information including high-quality infographics that contain complete information, rather than “eye-candy” (p. 343). Richard Edelman (2012) said to public relations educators that, “There is a huge place for deeper, more informative visuals . . . which infographics – visual representations of information, data or knowledge – provide” (p. 4).

The following sections of this paper review two principles of public relations, and within each principle, rules of effective infographic design are applied. Transparency and clarity were examined because: 1) organizational transparency is necessary to provide coherence, visibility, and clarity (Albu & Wehmeier, 2014); and, 2) clarity assures that information communicated is easily understood by various publics and does not contain jargon (Rawlins, 2009). Further, concepts of transparency and clarity each encompass variables that theoretically and practically derive from and can be applied to visual communications, specifically infographics. The researchers were interested in studying the junction of these two fields and extracting implications for students who will be working within this increasingly-popular, professional niche.

Transparency

Public relations students are taught to be transparent, but may not know how this applies to infographic design. According to Rawlins (2009):

Transparency is the deliberate attempt to make available all legally releasable information—whether positive or negative in nature—in a manner that is accurate, timely, balanced, and unequivocal, for the purpose of enhancing the reasoning ability of publics and holding organizations accountable for their actions, policies, and practices. (p. 75)

Plaisance (2007) argued while transparency “is not always a sufficient condition for more ethical behavior, its absence is a prerequisite for deception” (p. 193). Transparency has been studied from conceptual (Rawlins, 2006, 2009), journalistic (Plaisance, 2007), and social media campaign (Burns, 2008; DiStaso & Bortree, 2012) perspectives.

Rawlins (2006) argued transparency is comprised of three components: participation, substantial information, and accountability. Drawing on previous transparency literature, as well as on the Global Reporting Index (GRI) Guidelines and other guidelines promoting transparent communication, Rawlins (2006) found substantial information was the “strongest predictor among transparency components” (p. 433). From this perspective, Rawlins (2009) noted disclosure is about providing information, but can be used to distort perspectives, rather than provide clarity.

Transparency has been studied from a social media campaign perspective (Burns, 2008) and from a dialogic perspective with particular focus on mutual understanding (Albu & Wehmeier, 2014). Using content analysis, Burns (2008) examined the Wal-Mart and Edelman “Wal-Marting Across America” blog crisis to argue that a lack of transparency in blogging leads to harsh criticism despite classic crisis response strategies such as apology. DiStaso and Bortree (2012) echoed similar sentiments about transparency through their evaluation of award-winning campaigns. DiStaso and Bortree (2012) found that many of the campaigns reflected transparency in that they “provid[ed] information that is useful for others to make informed decisions” (p. 513). Transparency in social media tactics kept organizations accountable to their publics (DiStaso & Bortree, 2012). Albu and Wehmeier (2014) argued that transparency and dialogue were “interconnected,” which was often overlooked in the literature (p. 129). Echoing Rawlins (2009), they posited that disclosure alone was insufficient for publics’ understanding; rather, true understanding was based in the coherence, clarity, and visibility of information (Albu & Wehmeier, 2014). In communicating transparently to foster mutual understanding, Albu and Wehmeier (2014) argued accountability, credibility, and loyalty of stakeholders may be heightened.

Transparency and visual communications. While transparency is a vital principle for public relations professionals to abide by, contemporary public relations educational materials fall short of teaching the application of transparency to infographics design. On the same token, textbooks specific to visual communication explain the importance of transparency in infographic design, but do little to translate these principles to public relations (e.g., Knaflic, 2015; Krum, 2013; Smiciklas, 2012). Transparency with data is, in fact, of utmost importance in the creation of infographics. Viewers tend to see visualized data as both important and scientifically true, placing increased pressure on infographic designers to be transparent about the data. To be transparent, the infographic needs to “address the sources of the data included in the design in an open and honest manner” (Krum, 2013, p. 295). Sharing where the data came from, the age of the data, and the credibility of the data source can help establish the believability of the data. Further, copyright law means that the designer of the infographic and the names of any contributing illustrators and photographers be given credit (Lester, 2015; Walter & Gioglio, 2014).

Still, a massive portion of information graphics appearing online have either no data source listed, vague data sources provided, or simply provide questionable data sources, including personal blogs and websites. Krum (2013) suggested infographic designers should track down and cite the original source of data, list the source, and list a specific URL to the exact report or dataset that was used, as well as including the date of the data. Once an infographic is released online, its whereabouts will become unpredictable. In fact, a purpose of infographic design is to “go viral.” Therefore, in addition to source information, then, the bottom of an infographic must include the name of the company that originally released it and a landing page URL that sends the viewer to the original source of the infographic.

Transparency measures. The Global Reporting Index offers guidelines for promoting transparent communication (Rawlins, 2009). The GRI indicated clarity, relevance, timeliness, neutrality, sustainability context, and comparability were important components in transparent communication (Rawlins, 2009).

Transparent communication should aid with decision-making by providing relevant information to members of key publics (Global Reporting Index, as cited in Rawlins, 2009). Transparent communication should be timely. The Global Reporting Index defined timeliness as providing “information within a time frame that makes the information usable” (as cited in Rawlins, 2009, p. 82). Transparent communication should be neutral in order to avoid perceptions of deception. The GRI defined neutrality as “avoid[ing] bias and striv[ing] for a balanced account of the company’s performance” (as cited in Rawlins, 2009, p. 81). While transparent communication should be neutral and timely, it should also provide a sustainability context to information. The Global Reporting Index defined sustainability context as “identify[ing] how organizational behavior is contributing to effects on the environment, economy, and/or social welfare” (as cited in Rawlins, 2009, p. 80). Furthermore, transparent communication should be comparable. The GRI defined comparability as “easily compar[ing] to both earlier performance of the company and to other similar organizations” (as cited in Rawlins, 2009, p. 81).

Clarity

Public relations students are taught about presenting information clearly, but infographic design has special implications for this principle, which may be less understood. As delineated by the Global Reporting Index guidelines, information is clear, or has clarity, when the information communicated is easily understood by various publics and does not contain jargon (as cited in Rawlins, 2009). Furthermore, the GRI indicated that clarity enhances understanding of information (as cited in Rawlins, 2009). Jargon, or highly technical and industry-specific words or acronyms, hinders understanding of organizational communication by members of key publics. Marken (1996) contended that public relations professionals have a responsibility to communicate on behalf of their organizations in a clear and concise manner, and public relations students are taught to present information clearly.

Clarity and infographic design. When creating infographics, several principles of design promote clarity. A primary purpose of creating infographics is to provide clarity to disorganized and difficult-to-understand data or ideas (Cairo, 2012). A well-designed infographic should present information in a way that readers can see, read, and explore information which would be too difficult to digest in its raw data form (Cairo, 2012). As Krum (2013) said, “Nobody wants to read a text article that has been converted into a JPG image file and then called an infographic” (p. 291), and further stresses: “Using big fonts in an infographic to make the numbers stand out is not data visualization . . . . Displaying the number in a large font doesn’t make it any easier for the audience to understand” (p. 219). Therefore, the visualization of data in order to increase comprehension of information is essential.

Charts (pie, line, bar), graphs, illustrations, maps, and diagrams, when used correctly, help make complex information more clear and understandable (Cairo, 2012). Additionally, considered by many the Father of Data Visualization, Edward Tufte is described by Yaffa (2011) as saying “the first grand principle of analytical design: above all else, always show comparisons” (para. 12). Doing so allows clear data presentation and interpretation to viewers. According to Yaffa (2011), Tufte believes, “there is no such thing as information overload . . . . Only bad design,” which impedes rather than enhances clarity (para. 36). In addition to choosing the proper visualization method for the given data, clarity is increased when viewers do not have to look back and forth to discern the meaning of the visualizations or colors. This is why pioneer infographic designer Scott Farrand said to “avoid legends like the plague” (personal communication, March 23, 2016), and Randy Krum said using legends are “evil” (p. 293). Tufte (1983) coined the term “chart junk” (p. 67) to refer to anything that gets in the way of a viewer interpreting the data.

Research Questions

Given the popularity of infographics use by nonprofit organizations and the call from the Commission on Public Relations Education (2015) and other scholars, this area should be examined, and improvements should be offered for the next generation of public relations practitioners. For this reason, the following research questions are offered:

RQ1: To what degree are nonprofit organizations’ information graphics transparent?

RQ2: To what degree do nonprofit organizations present the information in graphics clearly?

METHOD

A content analysis was conducted to systematically and quantitatively evaluate transparency and clarity strategies in nonprofits’ online information graphics (Stempel, 2003). Content analysis allowed for conclusions to be drawn from the observations that emerge from analysis of data (Stempel, 2003).

Sampling

Information graphics (N = 376) released by 18 nonprofit organizations on Twitter were analyzed. The researchers defined an infographic for this study as a graphic that contains information. This graphical information did not necessarily need to be quantitative, but could also be words, facts, or illustrations. None of the infographics were “clickable” or lead to other pages. Note that the definition is broad. While Fernando (2012) defines an infographic as “a form of storytelling that people can use to visualize data in a way that illustrates knowledge, experiences, or events” (Fernando, 2012, p. 2), a wider definition is adopted for the present study in order to accommodate those infographics that fall out of the expert definition. Infographics distributed through Twitter were selected for this study because 21% of American adults use the social media platform for their news consumption (Greenwood, Perrin, & Duggan, 2016). As this is an exploratory study, only one social-networking website was used. Future studies should examine transparency and clarity of nonprofit organizations on other social networks, such as Facebook.

Nonprofit organizations were selected for analysis based on a sampling frame of Top Nonprofits.com’s Top 100 Nonprofits on the Web list. The sample frame was selected for its reliance on “publicly available web, social, and fiscal responsibility metrics” (Top 100 Nonprofits on the Web, n.d., para. 2), as well as for its rankings methodology of nonprofits online. Each of the chosen nonprofit organizations’ Twitter feeds were accessed to gather infographics. Data collection occurred from November 1, 2015 to November 31, 2015 for this study. All non-animated, non-clickable infographics collected were released in November 2015, as well as up to six months prior in May 2015 in order to collect a substantive sample. This time frame allowed the researchers to examine a snapshot of nonprofit organizations’ infographic use and design practices prior to December and January, which are traditionally peak fundraising periods. Duplicates were excluded.

Nonprofit organizations found in the Top Nonprofits.com’s Top 100 Nonprofits on the Web list were divided into “more than 10” and “less than 10” infographics categories. The rationale for this categorization was to ensure that the researchers were not pulling infographics from nonprofit organizations that used the visual communication infrequently; this categorization was intended to ensure representativeness of infographic use and frequency. The researchers collected infographics from the Top 100 Nonprofits on the Web list using this categorization until an adequate sample size was met. The sample was not random, as generalizing to the broader social media sphere was not the purpose of the paper. Rather, the purpose of the examination is to gather a snapshot of contemporary public relations infographics and offer suggestions for improvement in education.

Nonprofit organizations analyzed in this study and listed in Top 100 Nonprofits on the Web include: Human Rights Campaign (15.2%, n = 57), UNICEF (15%, n = 55), Save the Children (8.2%, n = 31), ACLU (8%, n = 29), Conservation International (7%, n = 25), International Rescue Committee (7%, n = 25), Wounded Warrior Project (6.4%, n = 24), Amnesty International (6.1%, n = 23), Teach for America (5.1%, n = 19), Feeding America (5%, n = 18), Susan G. Komen (5%, n = 18), March of Dimes (5%, n = 17), Rotary International (4%, n = 13), ASPCA (3%, n = 10), Livestrong (1.1%, n = 4), Samaritan’s Purse (1%, n = 3), Ronald McDonald House (1%, n = 3), and Kliva (1%, n = 2).

 Coding and Variables

Variables for measuring transparency and clarity were gleaned from the academic and professional literature on public relations and infographic design, as described in the literature review. Each concept contained variables pertaining to the intersection of infographic design and public relations. Transparency was the largest of the three concepts, and specifically measured using variables and variable definitions found in Table 1.

Table 1
Transparency variables and definitions
Variable Variable Definition
Data attribution Whether or not the data was attributed at all
Data availability Whether the original data itself is available to viewers: A link on infographic? Link on landing page? Spreadsheet on landing page? Data source not available at all? Each was coded as yes or no.
Data quality Whether the data source is vague, questionable, reliable, or not identified. Vague data sources are those that only contain the name of the host site that publishes the data without any additional information about a specific report or article. Questionable data sources are those that are Wikipedia, blogs, or personal sites, and unclear sites are those where the source is not clearly identified. Each was coded as yes or no.
Data date Whether the date of the data was provided. Coded as yes or no.
Designer credit Whether credit was given to the individual that designed the infographic. Coded as yes or no.
Photographer or graphic credit Whether credit was given to the individual(s) who created any graphical elements or photographs used in the infographic. Coded as yes or no.
Landing page Whether a URL was provided that directs the user back to the original web location of the infographic. Coded as yes or no.
Relevance Whether the infographic contains information specific to the organization. Coded as yes or no.
Sustainability context Whether the infographic identifies how organizational behavior is contributing to effects on the environment, economy, and/or social welfare. Coded as yes or no.
Neutrality Whether the infographic contains information from organizations other than itself. Coded as yes or no.
Comparability Whether the infographic compares its performance to itself or to other/ similar organizations. Coded as yes or no.
Timeliness Whether the infographic contains information in a timeframe usable to stakeholders. Coded as yes or no.

Clarity contained three variables: two derived from the infographic literature and one derived from public relations literature, which can be found in Table 2. They were infographic type, presence of a legend, and presence of industry jargon.

Table 2
Clarity variables and definitions
Variable Variable Definition
Infographic type Timeline, pie chart, line graph, how-to diagram, bar graph, bubble chart, flow chart, list, numbers only, words/facts only, or other. For each of these, coded as present or not present.
Legend Whether or not the infographic contained a legend. Coded as yes or no.
Jargon Whether or not the infographic contained jargon. Coded as yes or no.

 

In addition, the researchers coded the organization that released the infographic, the topic, tone, and type of data visualization. Tone was coded as humorous/entertaining, informational, utility/how-to, serious/somber, other and none, and each category was coded as yes or no, as these categories are not mutually exclusive. Humor or entertaining infographics were light-hearted or comical; informational infographics were merely fact-based; utility-based infographics were those that taught a user how to do something; serious or somber infographics contained serious information aimed at persuading users. As this article is aimed towards education, infographic types examined (e.g., pie charts, maps) were selected from two leading textbook authors, Cairo (2012) and Krum (2013). A detailed visual codebook was developed and refined through five separate practice sessions by two independent coders. Following refinement of the codebook, three more practice coding sessions of a subsample of infographics were undertaken, with intermittent discussions and clarifications, until a level of agreement was achieved. Coders reached a good to excellent level of intercoder reliability. The Cohen’s Kappas were all α > 0.9, with three exceptions: Type: 0.87; Neutrality = 0.87; and Attribution = 0.87. To examine the data from the visual and textual content analysis, frequencies and descriptive statistics of each category were conducted.

FINDINGS

Findings from this study highlighted the nuances of how nonprofits approach transparency and clarity practices. The following sections address the results of each research question.

RQ1: To what degree are nonprofit organizations’ infographics transparent?

Frequencies of infographic transparency variables, infographic quality of data source of those that list a source, and data availability were conducted. As Table 3 shows, only 18.6% of the infographics attributed the source of their data. For each variable, there were fewer positive instances of transparency than negative.

Table 3
Frequencies of infographic transparency variables
Variable Yes No Total
Data attribution 70 (18.6%) 306 (81.4%) 376 (100%)
Data date 53 (14.1%) 323 (85.9%) 376 (100%)
Designer credit 3 (0.8%) 373 (99.2%) 376 (100%)
Photographer credit 28 (7.4%) 348 (92.6%) 376 (100%)
Landing page 120 (31.9%) 255 (67.8%) 376 (100%)
Relevance 65 (17.3%) 311 (82.7%) 376 (100%)
Sustainability context 53 (14.1%) 322 (85.6%) 376 (100%)
Neutrality 30 (8.0%) 345 (91.8%) 376 (100%)
Comparability 9 (2.4%) 366 (97.3%) 376 (100%)
Timeliness 39 (10.4%) 336 (90%) 376 (100%)

The inclusion of a landing page was the one tool used most often by the nonprofits in this sample (31.9%). Very few infographics included a credit to the designer (0.8%) or image source (14.1%). Relevance, or whether the infographic contained information about an action taken by the organization, was present in 17.3% of infographics. Similarly, 14.1% of infographics contained information about how organizational behavior is contributing to effects on the community, environment, or social welfare of groups or individuals.

As Table 4 shows, of the infographics that list a data source (18.6%, n = 70), 64 of the sources were vague, or only listed the host site without additional information about the specific report or article; three were “questionable” (e.g., a blog, Wikipedia, or personal site); and three were not clearly identified.

Table 4

Infographic quality of data source of those that list a source

Data quality Number of infographics Total
Vague 64 (91.4%) 70 (100%)
Questionable 3 (4.3%) 70 (100%)
Unclear 3 (4.3%) 70 (100%)

As Table 5 shows, audiences wishing to clarify the source of data would be mostly unable to, as only 16 (4.2%) of the infographics in the total sample contained a way to find the source of the data.

Table 5
How nonprofit organizations make data available
Data availability Number of infographics Total
Link on infographic 5 (1.3%) 376 (100%)
Link on landing page 8 (2.1%) 376 (100%)
Spreadsheet on landing page 3 (.8%) 376 (100%)
Data source not readily available 360 (95.7%) 376 (100%)

Finally, image source (4%) was associated with numbers-only infographics. Image source (4%) was also associated with infographics with only words and facts. Designer credit (1%) was most associated with list infographics. Landing page URLs (12%) were most associated with infographics with only words and facts. Landing page URLs (8%) were also associated with list infographics.

RQ2: To what degree do nonprofit organizations present the information in infographics clearly?

For the present paper, the construct of clarity was measured using three variables culled from the literature: type of infographic, the use of jargon, and the use of legends. Inclusion of jargon (Figure 1, from our sample) and inclusion of a legend (Figure 3, from our sample) inhibit clarity.

Figure 1. Infographic example of jargon and avoiding legend (ACLU, 2015, May 31)

Nonprofit organizations used and disseminated different types of infographics through Twitter. Infographic types examined included: numbers only (66%, n = 248), word and facts (27%, n = 103), lists (13%, n = 103), pie charts (9%, n = 32), bar graphs (4%, n = 16), how-to (3%, n = 12), maps (3%, n = 12), line graphs (2%, n = 6), timelines (1.1%, n = 4), and flowcharts (1%, n = 2).

Figure 2. “Big numbers” (ACLU, 2015, October 28)

 

Figure 3. Infographic example of unnecessary legend (ACLU, 2015, May 21)

Most of the infographics (89.6%, n = 337) examined did not contain a data visualization, thus precluding the need to consider whether a legend must be used. Of the 39 (10.4%) infographics in this analysis that did contain data visualization (e.g., a chart or graph), 14 (3.7%) used a legend unnecessarily, while 25 (6.6%) did not use a legend, thus clarifying data interpretation. Of the infographics examined, 35 (9.5%) contained instances of jargon, or highly technical, industry-specific words or acronyms that may not be understood by all members of the lay audience.

DISCUSSION

The present study sits at the intersection of public relations, infographics, and education. By examining infographic design principles as applied to public relations practices, these exploratory findings lend to the development of more effective education in the area of visual literacy, particularly, public relations infographics design. The study suggests that while making heavy use of infographics on social media, the nonprofit organizations studied do not often translate concepts of transparency and clarity into their infographic-based communications online. This finding magnifies educators’ and researchers’ calls for better visual literacy education among students and lends to suggestions for such literacy in the area of infographic design.

The nonprofit organizations in this study did not often practice transparency in their infographics. Only 19% of the infographics examined included the data source at all, and even fewer provided details such as the date of the data (14.1%). Those that did include a source were most often vague about it, including the name of a company (e.g., “Humane Society”) instead of directing the user to an actual dataset or name of a study. In fact, very few (4.2%) infographics made the dataset available to viewers, inhibiting the viewer’s ability to explore, ask questions, and assess credibility (Cairo, 2012). Nonprofit organizations were most opaque in their sourcing of photographers (7.4%) and designers (0.8%), an ethical and legal blunder (e.g., Lester, 2015; Newton, 2013). Only 32% of the infographics examined included at least a URL leading back to the landing page from where the infographic originated, leaving most viewers in the dark as to the origins of the graphic itself to fill in any of the transparency gaps.

Further, the infographics studied in this sample did not reflect transparent communication practices as outlined by Global Reporting Index guidelines (as cited in Rawlins, 2009). Only 17.3% of the infographics released by nonprofit organizations in this study communicated their actions (i.e., relevance), while even fewer (14.1%) communicated using a sustainability context how their actions impact the community, environment, or social welfare of groups or individuals. Given this finding, nonprofit organizations are missing an opportunity to communicate what they do and how they impact society, which may provide a competitive advantage and enhance relationships with current and potential donors.

Limited (8%) infographics communicated neutral information about the nonprofit organization’s actions from a third party, which may create skewed perceptions. Third-party endorsements provide organizations an additional layer of credibility with members of key publics; therefore, not incorporating this information may impact perceptions of organizational credibility. Very few (2.4%) infographics provided comparable information about nonprofit organizations’ past and present performance, which would show its effectiveness to donors and members of key publics. While using social media to provide information quickly, few (10.4%) infographics provided timely information that would aid donors and key publics in decision-making. Timeliness refers to the information date in relation to the information distribution in infographic via Twitter.

The infographics examined could also improve clarity. Nonprofit organizations are not taking full advantage of the power of infographics to visualize otherwise difficult data or information, a primary purpose of using infographics (Cairo, 2012). Most nonprofits are releasing big numbers, big words, or lists, a strategy recommended against by experts on the topic (e.g., Cairo, 2012; Krum, 2013). Very few other types of data visualizations were used, with pie charts being the most popular, present in 9% of the graphics. Other forms of visualization, while potentially more appropriate, were each used in less than 5% of the sample. Of the infographics using data visualizations, just under half used legends, adding unnecessary work for viewers trying to decipher the meaning of the visualization.

Practical Implications. Findings from this study inform public relations educators by presenting gaps in practice that can be addressed by teaching students about transparency and clarity with regard to infographics. Students should keep in mind that once an infographic is released onto the Internet, its eventual whereabouts are unpredictable. Students should be prepared to conduct a communication audit of their infographic use to ensure that communication has clarity and communicates dedication to transparency practices. Students should employ a thematic analysis of current messaging in their communication audits guided by the measures of transparency and clarity offered in this study.

In the same way that public relations professionals are trained in management, strategy, writing, and research, the visual landscape of information overload dictates a need for basic education in communicating these ideas in data using visuals. Given the findings from this study, the following suggestions for infographic design are offered as a first step toward suggestions on infographic design for educational purposes:

  1. Data source, designer credit, and photographer credit must be included directly on all types of infographics to lend to transparency;
  2. Nonprofit organizations must enhance credibility with members of key publics through the use of neutral information or data to show unbiased impact on society through their organizational efforts;
  3. Nonprofit organizations must strive to communicate clearly by avoiding the use of legends and jargon, which may be confusing and add unnecessary work for members of key publics;
  4. Nonprofit organizations would improve their commitment to clarity and harness the power of visuals by incorporating more visualization of data and fewer graphics with mere large numbers which may make the numbers seem important. Tufte suggests to always show comparisons in data visualizations, allowing the viewer to better understand. Showing, not telling, is at the heart of infographic design;
  5. And, designers and public relations professionals must consider the apparent believability of data visualizations and be vigilant in their transparency efforts by including a data source, a link to the dataset, the date, and a landing page link on the infographic itself, lending to credibility.

Limitations and Suggestions for Future Studies

Despite the relevant and important findings of this study, there are still some limitations worth noting. This study is intended as a snapshot into the current state of nonprofit infographics online with a purpose of opening up a dialogue about improvement and leading to future, more thorough studies on the topic and for developing an initial set of suggestions for teaching public relations students about infographic design. The sample was purposeful and not random; thus, these findings cannot be generalized to all infographics online, or even those from public relations agencies. The goal of the paper was not to generalize, but to glean a snapshot of practices in order to offer best practices for students.

The shortcomings of this study and unaddressed issues open up the door for future studies. Infographics disseminated by nonprofit organizations on Twitter were the only type of infographic studied. Other scholars would add to the literature by exploring other types of infographics and other social networks. Second, there is an important area in need of examination with regard to infographics, and that is data deception. For example, bubble charts are infamous for misrepresenting the size and scale of area, rendering data comparisons misleading (Cairo, 2012; Tufte, 1983). No studies, to the authors’ knowledge, have taken on the task of carefully examining the accuracy of data visualizations. This second, larger step would add richness to the present understanding of infographics. This is an important area of study, and offering students instructions in this regard is relevant.

Further study regarding best practices of visual, social and primarily nonlinear and web-based forms of communications will enhance current practices in the public relations industry and will help to bolster the credibility of an organization during a time when that is desperately needed. The buzz surrounding the proliferation of “fake news” and so-called “alternative facts” calls educators’ attention to the need to teach transparency and clarity as applied to all forms of communications. This study opens up conversations and invites further study into best practices of performing public relations in the contemporary media landscape. Future studies can add to and move beyond the three concepts examined here, and study not only infographics, but the myriad other forms of online communications, including memes, GIFs, animations, and snaps.

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© Copyright 2017 AEJMC Public Relations Division

Teaching Media Relationships: What’s in the Textbooks?

Authors

    

  • Justin E. Pettigrew, Kennesaw State University
  • Kristen Heflin, Kennesaw State University

Abstract

This research examines how popular editions of public relations principles texts and public relations writing texts address media relations. The study consisted of a content analysis of six principles texts and six PR writing texts. One research question was posed, “How do public relations texts address media relations and the journalist/PR practitioner interaction?” and one hypothesis was posited, “When discussing media relations, PR textbooks focus on relationship building more than specific communication tactics. ”The study found that while most texts address media relations from a tactical standpoint, few texts go beyond that to address deeper relational issues, answering the research question and leading to the rejection of the authors’ hypothesis.

Keywords: media relations; public relations education; public relations writing texts; public relations principles texts; public relations introductory texts

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Teaching Media Relationships: What’s in the Textbooks?

“The changing role of traditional media requires public relations to build better and stronger relationships to compete for coverage” (McCormick, as cited in in Guth & Marsh, 2012, p. 22).

It has been more than 17 years since textbooks have been analyzed for public relations content (Byerly, 1993; Cline, 1982; Duffy, 2000; Pratt & Renther, 1989). At a time when public relations scholarship is increasingly concerned with dialogic approaches to maximizing relationships, how are contemporary textbooks in public relations addressing the topic of media relationships? This study provides an extensive examination of how popular PR writing and introductory textbooks address media relations. Because developing strong relationships with the media is central to the success of most public relations practitioners, and because PR textbooks provide a foundation for learning about the profession, it is important to understand what PR texts are presenting about media relations, especially in regard to relationships.

LITERATURE REVIEW

A theoretical shift has taken place in the existing public relations literature, moving from an emphasis on public relations as managing communications to public relations as a tool for negotiating relationships and engaging various publics. For example, Hon and Grunig (1999) highlighted the utility of relationships in public relations, arguing that “the most productive relationships…are those that benefit both parties in the relationship” (p. 11), and suggested that relationship maintenance requires access, positivity, openness, and network-building, along with other elements. In 2000, Grunig and Huang expanded on this argument, contending that the development and maintenance of relationships was the central goal of public relations.

In addition to the scholarship that focused on the importance of maintaining relationships, some also focused on relationship formation. According to Broom, Casey and Ritchey (2000), relationships form “when parties have perceptions and expectations of each other, when one or both parties need resources from the other, when one or both parties perceive mutual threats from an uncertain environment, or when there is either a legal or voluntary necessity to associate” (p. 17). Coombs (2001) added to this discussion, stating that the links that form relationships can be moral, economic, social, geographic or situational, but the common factor is that there is interdependence and interaction between the two parties because they need or want each other for some reason.

In light of the growing emphasis on relationships in public relations, dialogue has become a central focus in the creation of those relationships; however, “dialogue” and a “dialogic relationship” have been described in the public relations literature with little consistency in their usage (Grunig & White, 1992). Dialogue is sometimes used to describe a communication process and sometimes described as more of an abstract, rhetorical position. For example, Heath focuses on dialogue as more of a process that he calls “rhetorical dialogue,” which consists of “statement and counterstatement” (Heath, 2000, p. 72). Meanwhile, Kent and Taylor (1998) present dialogue as a goal, but describe more of an abstract orientation than a step-by-step course of action. They refer to dialogic communication as “any negotiated exchange of ideas or opinions” (p. 325). That is, for a dialogic relationship to exist, parties must view communicating with each other as the goal of a relationship (Kent & Taylor, 1998).

From a dialogic perspective, communication should not be a means to an end, but rather an end in itself in that it establishes and builds relationships (Kent & Taylor, 1998). In presenting their concept of a dialogic theory of public relations, they described dialogue as a “communicative orientation” (Kent & Taylor, 2002, p. 25). Similarly, Botan (1997) argues, “dialogue manifests itself more as a stance, orientation, or bearing in communication rather than a specific method, technique or format” (p. 202). Theunissen and Noordin (2012) state that, while dialogue and two-way communication principles have been treated as two sides of the same coin, they are, in fact, based on different underlying philosophies. They suggest that dialogue, as it stands, is not only deeply philosophical but also abstract in nature (Theunissen & Noordin, 2012). This study draws from the work of Kent and Taylor (1998, 2002), Botan (1997), and Theunissen and Noordin (2012), by conceiving of dialogue as an end in itself, an abstract orientation that values communication as central to relationship building.

Recent scholarship suggests the utility of a dialogic approach to understanding relationship building as it applies to media relations. For example, Bruning, Dials and Shirka (2008) argued that a relational approach, grounded in dialogic principles, requires that an organization tailor communication and organizational action to specific recipients based upon relational needs (Bruning et al., 2008). Thus, public relations practitioners should actively work to understand the needs of the media and develop communication materials and procedures to meet their needs. Schwab (2011) found that dialogic communication strategies may be equally effective in dealing with online citizen journalists or bloggers and argues that practitioners should develop dialogic relationships with appropriate bloggers before pitching them.

Given the focus on relationship building in public relations literature, it would be interesting to understand the degree to which relationship building is discussed in today’s PR textbooks. In other words, at a time when public relations theory is increasingly concerned with dialogic approaches to maximizing relationships, do contemporary textbooks in public relations address these issues? Are future public relations practitioners learning about dialogic approaches to relationship building? This study will address these questions by presenting a systematic analysis of the ways public relations textbooks discuss media relations, because media relations is one of the most common relationship building practices associated with public relations.

Analyses of PR Textbooks

Previous scholarship on the content of public relations texts is sparse, and almost all of it is outdated. In one of the earliest studies, Carolyn Cline (1982) compared public relations sections of introductory mass communication textbooks with discouraging results. Her study showed “a confusion about the relationship of advertising and public relations, a lack of historical backgrounding, and a fierce anti-public relations stance hardly offset by some grudging acknowledgment of the existence of PRSA, codes of ethics and a few honest practitioners” (p. 64). In 1989, Pratt and Renter examined how a selected sample of introductory PR texts addressed ethics. While all of the texts they examined contained the entire PRSA code of ethics, Pratt and Renter (1989) argued that such a heavy reliance on the PRSA code may have stunted the development of lively ethical debate in the texts.

In a subsequent analysis of public relations textbooks, Byerly (1993) found that the textbook authors generally agreed on the following characteristics of public relations: PR practices tend to be goal-oriented; PR involves the implementation of intentional, strategic processes; and PR is generally carried out in campaigns by organizations seeking to establish mutually beneficial relationships between themselves and their publics within a complex environment. Finally, in the most recent study, Duffy (2000) used a postmodern and deconstructive approach to analyze five leading PR texts and argued that Grunig and Hunt’s (1984) concept of symmetrical public relations is obsolete.

The current study contributes to this conversation on public relations education by providing an updated analysis of public relations textbooks. More specifically, this study focuses on the ways public relations textbooks discuss media relations with a particular emphasis on the extent to which these texts address relationship building.

Research Question and Hypothesis

Given the increased focus on relationship building in the public relations scholarship and because the everyday practice of public relations requires strong relationships, it could be argued that public relations textbooks should address the practice of media relations from a dialogic, relational perspective. As such, this study will focus on one research question and one hypothesis.

RQ: How do public relations texts address media relations and the journalist/PR practitioner interaction?

H: When discussing media relations, PR textbooks focus on relationship building more than specific communication tactics.

METHOD

To answer the research question about PR textbook coverage of media relations and to test the hypothesis that PR textbooks will focus on relationship building more than specific tactics, a content analysis was conducted of six introductory public relations texts and six public relations writing texts. The decision to analyze introductory PR texts stemmed from the precedent set by Cline (1982), Byerly (1993), and Pratt and Renter’s (1989) examinations of introductory texts and the fact that their analyses yielded useful insights about the characterizations of public relations practice. The decision to analyze public relations writing texts was based on conversations with professors at three U.S. universities and a review of syllabi at the researchers’ home university, which indicated that a public relations writing course was the most likely class in which media relations instruction occurred.

Sample

Texts were identified on October 14, 2015 through an Amazon.com search using the search terms “Introduction to Public Relations textbook” and “Public Relations Writing textbook.” Texts were selected based on relevance to the search terms and popularity (best-selling), with only those texts with multiple editions chosen as part of the sample. The decision to analyze texts with more than one edition was made because these texts are more likely to be updated on a regular basis. The top six textbooks in each category were included in this study.

Content Analysis

Texts were content analyzed for how they approached media relations (with traditional and online news media) from both a strategic and tactical standpoint. Examining media relations from both standpoints enabled the researchers to assess the support for the hypothesis: When discussing media relations, PR textbooks focus on relationship building more than specific communication tactics. The coding sheet required the researchers to identify and record words, phrases, or concepts that addressed the relationship and interaction between reporters and PR practitioners. For example, the instrument required the researchers to determine whether media relations or working with journalists appeared in the index or table of contents. It also called for the researchers to assess whether the text provided tips for working with journalists, addressed the human dimensions of the PR/journalist interaction (i.e., caring for journalists’ needs and being self-aware) or discussed the importance of forming ongoing relationships with journalists. The instrument also assessed tactical approaches to media relations by asking the researchers to note discussions of ways to provide information to the media (i.e., news releases, photos, media tours, Facebook) and ways to build relationships with the media (i.e., learning the reporter’s “beat,” connecting on Twitter, developing mutual dependency).

Intercoder reliability was established using two coders, the authors of this work. Each coded two of the same text. Items that could be treated as nominal were run in SPSS to calculate a Cohen’s Kappa. Initial agreement was .44 and .46 with 58 items. After discussion and clarification, the same two textbooks were re-coded and an additional text was coded with a Cohen’s Kappa of .85 and .94, and .92.

FINDINGS

Addressing Media Relations in PR Texts

The content analysis of public relations writing texts and introductory public relations texts revealed a variety of ways both kinds of texts addressed media relations. Some books devoted chapters to the subject, and some did not address working with members of the media at all. The next sections will examine differences and similarities in more detail.

Media Relations in PR Introduction Texts

The analysis of PR introduction textbooks revealed that discussions of media relations vary widely. Some introductory textbooks allotted entire chapters to media relations, while others only mention media relations briefly. Discussions of media relations appear in a variety of contexts with some books referring to the practice in chapters on ethics, corporate communication, or public affairs.

Four of the introductory texts had complete chapters dedicated to media relations (Broom & Sha, 2013; Lattimore, Baskin, Heiman & Toth, 2012; Seitel, 2014; Wilcox, Cameron & Reber, 2015), two briefly discussed the ethics of working with the media in chapters on ethics (Newsom, Turk & Kruckeberg, 2013; Wilcox et al, 2015), two included media relations as part of the discussion of public relations tactics (Guth & Marsh, 2011; Newsom et al., 2013), one briefly mentioned media relations in a chapter on crisis management (Seitel, 2014), one had a short discussion of the importance of media relations in a chapter on corporate communication (Wilcox et al., 2015), and one devoted a significant section of a chapter on government and public affairs to media relations (Broom & Sha, 2013). The four chapters on media relations were titled, “External Media and Media Relations,” (Broom & Sha, 2013), “Social Media and Traditional Media Relations,” (Lattimore et al., 2012), “Media,” (Seitel, 2014), and “Preparing Materials for Mass Media” (Wilcox et al., 2015). Media relations was also discussed in sections of chapters titled: “Facilitating Media Relations,” (Broom & Sha, 2013), “Controlled vs. uncontrolled media,” (Guth & Marsh, 2011), “Dealing with the Media,” (Seitel, 2014), “Publicity Through the Mass Media,” “Preparing to Work with the Media,” “On the Job with Media People,” “Reciprocal Trust,” (Newsom et al., 2013), “Ethical Dealings with the News Media,” “The Art of Pitching a Story,” and even one titled “On the Job Insights: Media Relations: How to Get a Date with a Reporter,” (Wilcox et al., 2015).

Though the depth of and context surrounding the discussion of media relations varied in these texts, it should be noted that a discussion of media relations was present in all of the introductory PR texts. “Media relations” or terms related to media relations were listed in the indexes for all introduction texts. While “media relations” was the most frequently used term in these indexes to characterize this content, other terms such as, “third party endorsement,” (Guth & Marsh, 2011), “Media, responding to,” (Newsom et al., 2013), and “Ethical issues, news media relations,” (Wilcox et al., 2015) were also used. Media relations was also present in four of the introductory texts’ table of contents, listed as “External Media and Media Relations,” (Broom & Sha, 2013), “Media,” (Seitel, 2014), “Media Relations,” “Ethical Dealings with the News Media,” “On the Job Insights: Media Relations: How to Get a Date with a Reporter,” (Wilcox et al., 2015), and “Social and Traditional Media Relations,” (Lattimore et al., 2012). Four introductory texts referred to the media as an audience or public, two used “gatekeepers” when describing journalists, one referred to journalists as “clients,” and one portrayed them as “partners.”

Media Relations in PR Writing Texts

The content analysis of public relations writing texts revealed that, like the introductory textbooks, media relations was addressed in a variety of ways. Some books devoted entire chapters to the subject, some contained a thread of media relations through most of the book, and two did not include any reference to media relations.

Two of the writing texts allocated entire chapters to media relations and/or working with journalists. The two chapters on media relations were titled “Media Relations and Placement” (Bivins, 2014), and “Working with Journalists and Bloggers” (Wilcox & Reber, 2013). Each chapter provided a detailed checklist of guidelines for dealing with the media and guidelines for correcting errors in a reporter’s story.

Two books included a chapter on media relations in the table of contents (Bivins, 2014; Wilcox & Reber, 2013). One book included media pitches in a chapter covering a broader range of topics including media kits, backgrounders, and columns (Stovall, 2015). Another text listed the media as a “public” in a section titled “Strategic Foundations for Public Relations Writing,” (Treadwell & Treadwell, 2005, pp. 20–21). Media relations appeared in the index of three of the writing texts, listed as “media relations,” (Bivins, 2014; Newsom & Haynes, 2016; Wilcox & Reber, 2013), “media professionals,” (Bivins, 2014), “media relations and placement” (Bivins, 2014), “working with journalists,” (Wilcox & Reber, 2013), “working with bloggers,” (Wilcox & Reber, 2013), “media pitches,” (Newsom & Haynes, 2016), and “pitchmaking,” (Wilcox & Reber, 2013). Three writing texts used the terms “audience” or “public” to describe the press, while one used the term “partners” in addition to audience.

Some texts contained a thread of dealing with the media throughout the book. Newsom and Haynes (2016) addressed dealing with the media during crises, in online press rooms, and at special events. Treadwell and Treadwell (2005) listed numerous tactics for reaching the press in different chapters of their text.

Media Relations Tactics in PR Introduction Texts

Table 1 provides an overview of the media relations tactics discussed in the introductory textbooks. Based on these findings, the most frequently discussed media relations tactics were news/press releases (with 5 books discussing this tactic), followed by press kits, photos, interviews, press conferences, Facebook and Twitter (with 4 books discussing these tactics). The tactics that were discussed the least were press parties, VNRs, satellite media tours, and using a resource like ProfNet or HARO.

Media Relations Table 1

Media Relations Tactics in PR Writing Texts

Table 1 also provides an overview of the media relations tactics discussed in the writing textbooks. Based on these findings, the most frequently discussed media relations tactics were news/press releases (with 6 books discussing this tactic), followed by online newsrooms and VNRs (with 5 books discussing these tactics). Press kits, e-press kits, email pitches, media alerts, photos and Twitter were discussed as tactics in four of the texts. The tactics that were discussed the least were satellite media tours, press parties, and using a resource like ProfNet or HARO.

When considering both PR writing texts and PR introductory texts, press releases are the most frequently discussed media relations tactic overall (with 11 out of 12 books discussing this tactic), followed by press kits, photos, online newsrooms, and Twitter (with 8 books discussing these tactics). The tactics that were discussed the least in both PR writing and PR introduction texts were press parties, satellite media tours and using a resource like ProfNet or HARO.

Addressing Practitioner/Journalist Relationships in Introductory Texts

All of the introductory texts discussed the PR practitioner/journalist relationship to some degree. Moreover, they all argued that having a strong relationship with the media was crucial for an organization to receive news coverage. For example, Broom and Sha said, “Ultimately, the relationship between practitioners and journalists has an impact on the quality of news coverage about organizations”(2013, p. 228). Guth and Marsh (2011) argued this same point, using a quote from Gary McCormick, director of partnership marketing for HGTV: “. . . the changing role of traditional media requires public relations to build better and stronger relationships to compete for coverage” (p. 23). Lattimore et al. (2012) echoed this sentiment more than once, saying, “Practitioners know that they must facilitate the work of journalists if they expect their organizations to get covered” (p. 183), and “When public relations practitioners take the time and make the effort to establish good personal relations with journalists, they are much more likely to attract positive news coverage for their organizations. Good public relations begins with good personal relations” (p. 180).

In a similar vein, Seitel (2014) provided the following tip: “Relationships are the name of the game. The better you know a reporter, the more understanding and accommodating to your organization he or she will be” (p. 189). Newsom et al. (2013) made a comparable argument, stating “The secret of success in placing publicity is to develop a good working relationship by knowing and anticipating the needs of the media” (p. 271). An analogous statement in Wilcox et al. (2015) added further support to this idea: “Establish a relationship. As one reporter said, ‘The best e-mails come from people I know; I delete e-mails from PR people or agencies I don’t recognize’” (p. 379). The fact that each introductory textbook discusses the importance of developing these relationships echoes the shift in PR scholarship toward an emphasis on relationship building.

In addition to highlighting the importance of building relationships with the media, all of the introductory textbooks also provided tips and tactics for relationship building. Generally speaking, the texts offered advice for developing positive social interactions and advice for meeting the technical and professional demands of journalists.

In terms of developing positive social interactions, one text suggested public relations practitioners should form a relationship with a journalist before pitching a story:

Call a journalist with whom you know you will be working. Introduce yourself.

Suggest a time to come to the newsroom and talk about some newsworthy story ideas. Reach out through your Facebook pages and Twitter accounts to include journalists in your networks – and follow them on their blogs and Tweets and status updates. (Lattimore et al., 2012, p. 184)

Wilcox et al. (2015) expanded on this notion, arguing that public relations practitioners should cultivate relationships with journalists over time, equating the process of relationship building with courtship:

Don’t expect to get everything you want on the first date. If it’s the first time you’re talking to a journalist, don’t expect them to write about the story the first time. . . Just like dating . . . invest the time and energy in building your relationships and you’ll get more out of it. (p. 380)

In a similar vein, two texts emphasized the need to behave in a way that was respectful of journalists and their needs. Seitel (2014) plainly stated, “Treat the reporter as a client,” (p. 188), while Lattimore et al. (2012) stressed professionalism and living up to expectations, as well as not asking reporters for favors.

While the examples above offer advice for social interactions with journalists, the texts also offered advice on how to handle technical aspects of the relationship. One common tip was that practitioners should get to know the professional routines and practical needs of journalists. For example, Newsom et al. (2013) stated “A good PR practitioner knows newspeople’s [sic] jobs almost as well as the newspeople do” (p. 285). They also contended that, “Whatever the circumstances, you have to be sensitive to media schedules” (Newsom et al., 2013, p. 276). Broom and Sha (2013) expanded on this advice: “Knowing about the media – knowing how to work with each medium, create content for each, address each medium’s audiences, adhere to specific style requirements, and meet the deadlines of each – is a major part of many practitioners’ jobs” (p. 226).

Some texts suggested that public relations practitioners move beyond simply knowing journalistic routines and preferences toward acting like a reporter.

In gathering information for a release, a publicity writer must act the way a reporter would with the same access. Start with secondary sources, finding out if the company files contain anything written about the subject – any research or sales reports, any memos. Then seek out the primary sources, interviewing people to learn everything they know and are willing to share. (Newsom, Turk & Kruckeberg, 2013, p. 275)

Finally, one text offered a piece of advice for improving both social interactions and practical outcomes, arguing that the key to building relationships with journalists was for PR practitioners to tell the truth. According to Lattimore et al. (2012), “Nothing will destroy a relationship faster or more completely than an affront to the truth. Accuracy, integrity, openness, and completeness are the basis for trust bestowed by journalists. Once trust is broken, it can rarely be regained” (p. 185). While the quotes above provide an in- depth look at the relationship building tips provided in these texts, Table 2 provides an overview of the specific tips provided.

Addressing Practitioner/Journalist Relationships in Writing Texts

Five writing texts discussed the importance of the PR practitioner-journalist relationship; one did not. However, only three writing texts provided a detailed discussion of this relationship. One text referred to the “symbiotic” relationship between public relations professionals and reporters, which is based on mutual respect for the other’s work (Wilcox & Reber, 2013, p. 92). Wilcox and Reber (2013) stated, “one definition of public relations is that it is the building of relationships between the organization and its various publics, including journalists” (p. 92). That same text provided a detailed list of tips for pitching.

Media Relations Table 2

Another text cited the importance of getting to know journalists, explaining:

The media are a powerful force, and they can do a lot for you – or against you. The determining factor may well be how much you know about the media professionals and how well you get to know them as people. (Bivins, 2014, p. 69)

While only three writing texts discussed the PR practitioner-journalist relationship in-depth, four writing texts discussed specific tactics for building relationships. Table 2 gives a complete breakdown of the specific tactics suggested in the introduction to PR and PR writing texts for building relationships.

Bivins (2014) also placed the responsibility for relationships with the media squarely in the laps of PR practitioners. Bivins (2014) said, “Journalists have a tough life – I know – so do you. Most journalists, however, haven’t experienced public relations work firsthand. Thus, it is often up to you to make the relationship work” (p. 69). He suggests that “If you’re new to your job, the first step is to get out there and introduce yourself. Call or e-mail first” (p. 70). Bivins (2014) also included “Guidelines for Dealing with the Media,” with detailed instruction on negotiating relationships (pp. 70-71). Treadwell and Treadwell (2005) also emphasized the importance of developing “close and mutually respectful relationships with the media” explaining that such relationships “help to ensure that your organization is always treated fairly by the media, especially in circumstances where you have no control” (p. 227). However, while Treadwell and Treadwell address the concept of forming ongoing relationships with key contacts in the press, unfortunately the text stops short of explaining how to form those good working relationships, other than mentioning trust and the importance of close and mutually respectful relationships. The authors did acknowledge that, “There are times when even the best relationships in the world are not going to get your release published” (Treadwell & Treadwell, 2005, p. 229).

DISCUSSION

This study sought to answer the question: How do public relations texts address media relations and the journalist/PR practitioner interaction? As the section above details, the majority of writing texts and the majority of introductory texts addressed the importance of relationships in the PR practitioner/journalist exchange. Wilcox and Reber (2013) referred to the relationship as “symbiotic” (p. 92), Treadwell and Treadwell (2005) called it “mutually respectful” (p. 227), and most other PR introductory or writing texts gave some credence to the idea that both parties need each other to do their jobs. The finding that the majority of these introductory and writing texts at least mention media relations is comforting considering PR professionals reported that they spend anywhere from 30% to 90% of their workweek devoted to media relations (Pettigrew, 2013).

Despite mentioning media relations, few of these texts went further to talk about the human aspect of the reporter/practitioner interaction, which lends support for rejecting the hypothesis: When discussing media relations, PR textbooks focus on relationship building more than specific communication tactics. While all of the introductory texts and three writing texts discussed the importance of developing relationships with the media, these texts were still primarily tactical in their approaches to media relations. Few texts provided suggestions for forming and maintaining those relationships beyond basic fundamental instruction on “getting the word out” to journalists. There was no reference to the nuances of relationship building like offering exclusives, providing news tips not related to a practitioner’s client or company, or recognizing the value of an occasional e-mail just to “check in” with a reporter, providing further support for rejecting the hypothesis.

CONCLUSION

This analysis updated the work of Cline (1982), in that today’s editions of texts do address the functions and duties of public relations practitioners, at least in regard to media relations. Although this study did not examine ethical matters as addressed in public relations texts, Pratt and Renter’s 1989 study may require updating, as there was an emphasis on practicing media relations in an ethical manner in many of the texts.

This study also reveals that there is certainly room for improvement in how textbooks address media relations. First, because there is an increased focus on relationship building in public relations scholarship, PR textbooks should incorporate the findings presented in this scholarship. In other words, at a time when public relations theory is increasingly concerned with dialogic approaches to maximizing relationships, contemporary public relations textbooks should address these issues. Second, if public relations practitioners are spending anywhere from 30 to 90% of their time on media relations (Pettigrew, 2013), then public relations texts should devote at least a full chapter to discussing the nuances of relationship building as well as media relations tactics. This may be an unrealistic stance, considering the constraints of space and the scope of information covered in these texts; however, if the goal is to prepare students to be successful PR practitioners, it seems a reasonable suggestion.

While textbooks provide a foundation for instruction in the classroom, they are just one part of a student’s educational experience. While educators may rely on the text for exercises, examples, activities, and assignments, they can also elaborate or expand on the text to fill in any perceived gaps. Because the texts analyzed in this study typically did not focus much attention on the relationship building practices associated with media relations, it is up to PR educators to discuss the importance of these practices as well as offer guidance for developing mutually beneficial relationships with journalists. One way for educators to provide this information could be to create experiential learning exercises to help students get more hands-on experience in how media relations is practiced. Another option would be to get students out of the classroom whenever possible to visit news stations or newspapers. If time does not permit outside activities, then perhaps bringing in bloggers or journalists is a good alternative (whether in person or via Skype). The point here is to increase students’ exposure to the people with whom they need to build relationships— members of the media.

Limitations

Given the constraints of space and the scope of information covered in an introduction to PR or a PR writing class, it is difficult for an introductory or writing text to provide detailed information about every topic. As such, it is understandable that many of these texts fell short in delivering detailed, nuanced guidance for developing relationships with the media. It should also be noted that this study did not analyze all introductory PR or PR writing textbooks. Therefore, it would be impossible to generalize these findings across all introductory PR or PR writing texts. However, because our sample was comprised of the top selling texts with multiple editions, this study does provide a strong a sense of how introductory PR texts and PR writing texts address media relations.

The coding instrument for this study examined only specific topics and items. Thus, a more holistic, thematic analysis of these texts could lend more insight into certain themes and patterns that might be present. Additionally, what professors actually teach about media relations is beyond the scope of this study.

REFERENCES

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Botan, C. H. (1997). Ethics in strategic communication campaigns: The case for a new approach to public relations. Journal of Business Communication, 34, 188-202.

Broom, G. M., Casey, S., & Ritchey, J. (2000). Concept and theory of organization-public relationships. In J. A. Ledingham & S. D. Bruning (Eds.), Public relations as relationship management: A relational approach to the study and practice of public relations, (pp. 3-22). Mahwah, NJ: Lawrence Earlbaum.

Broom, G. M., & Sha, B. L. (2013). Cutlip & Center’s effective public relations (11th ed.). New Jersey: Prentice-Hall.

Bruning, S. D., Dials, M., & Shirka, A. (2008). Using dialogue to build organization-public relationships, engage publics and positively affect organizational outcomes. Public Relations Review, 34, 25-31.

Byerly, C. M. (1993). Toward a comprehensive history of public relations. Paper presented at the Annual Meeting of the Association for Education in Journalism and Mass Communication (76th, Kansas City, MO, August 11-14, 1993).

Cline, C. (1982). The image of public relations in mass communication texts. Public Relations Review, 8(3), 63-72.

Coombs, T. (2001). Interpersonal communication and public relations. In R. L. Heath (Ed.) Handbook of Public Relations (pp. 105-114). Thousand Oaks, CA: Sage.

Duffey, M. E. (2000). There’s no two-way symmetric about it: A postmodern examination of public relations textbooks. Critical Studies in Mass Communication, 17(3), 294-315.

Foster, J. (2012). Writing skills for public relations: Style and technique for mainstream and social media (5th ed.). Philadelphia: Kogan Page.

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Grunig, J. E., & Huang, Y.-H. (2000). From organizational effectiveness to relationship indicators: Antecedents of relationships, public relations strategies, and relational outcomes. In J. A. Ledingham, S.D. Bruning (Eds.), Public Relations as Relationship Management: A Relational Approach to the Study and Practice of Public Relations, (pp. 23-53). Hillsdale, NJ: Lawrence Erlbaum Associates.

Grunig, J. E., & Hunt, T. (1984). Managing public relations. New York, NY: Reinhart & Winston.

Grunig, J. E., & White, J. (1992). The effect of worldviews on public relations theory and practice. In J. E. Grunig (Ed.), Excellence in Public Relations and Communication Management (pp. 31-61). Hillsdale, NJ: Lawrence Erlbaum.

Guth, D. W., & Marsh, C. (2011). Public relations: A values driven approach (5th ed.). Hoboken, NJ: Pearson.

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Hon, I. C., & Grunig, J. E. (1999). Guidelines for measuring relationships in public relations. Gainesville, FL: Institute for Public Relations.

Kent, M. L., & Taylor, M. (1998). Building dialogic relationships through the World Wide Web. Public Relations Review 24(3), 273-288.

Kent, M. L., & Taylor, M. (2002). Toward a dialogic theory of public relations. Public Relations Review, 28(1), 21-37.

Lattimore, D., Baskin, O., Heiman, S., Toth, E., & Van Leuven, J. (2012). Public relations: The profession and the practice (4th ed.). New York, NY: McGraw-Hill.

Newsom, D., & Haynes, J. (2016). Public relations writing: Form and style (10th Ed.). Boston, MA: Wadsworth.

Newsom, D., Turk, J. T., & Kruckberg, D. (2013). This is PR: The realities of public relations (6th Ed.). Boston, MA: Wadsworth.

Pettigrew, J. E. (2013). Teaching media relations by teaching media relationships: Pedagogical proclivities regarding dialogue in PR. Unpublished doctoral dissertation.

Pratt, C. A., & Renter, T. L. (1989). What’s really being taught about ethical behavior. Public Relations Review, 15(1), 53-66.

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Hootsuite University: Equipping Academics and Future PR Professionals for Social Media Success

Hootsuite University: Equipping Academics and Future PR Professionals for Social Media Success

Authors

  • Emily S. Kinsky, West Texas A&M University
  • Karen Freberg, University of Louisville
  • Carolyn Kim, Biola University
  • Matt Kushin, Shepherd University
  • William Ward, Syracuse University


ekinsky-250x350px    Freberg-250x350px    CarolynKim-250x350px    MKushin--250x350pxa    Ward--250x350px

Abstract

Public relations educators are challenged with developing practical approaches to teaching social media. This study explores the use of Hootsuite University, a social media education and certification program that has reached more than 20,000 students. The impact of the training is examined through three angles. First, the study explores the value to students who participate in Hootsuite University within a classroom setting. Researchers at five universities used a pre-/post-test survey with students in their social-media-related courses in the spring, summer and fall semesters of 2014 and conducted in-depth interviews with former students who had completed Hootsuite Certification. Second, through in-depth interviews with employers who hire for digital positions, the study highlights the impact of Hootsuite University training on professionals who hire recent graduates. Finally, the study examines the partnership between professors and the Hootsuite organization. Researchers conducted in-depth interviews with Hootsuite staff and analyzed the results of Hootsuiteís annual professor survey conducted in fall 2014.

Keywords: Social media education; social media certification; Hootsuite University

Kinsky, E. S., Freberg, K., Kim, C., Kushin, M., & Ward, W. (2016). Hootsuite University: Equipping Academics and Future PR Professionals for Social Media Success, Journal of Public Relations Education 2(1), 1-18.

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Menu: Abstract | PDF | Introduction | Literature Review | Method | Results | Discussion & Conclusions | References

Introduction

Professional organizations grapple with maintaining strong social media engagement, adjusting to changing social platforms, and continually training and preparing employees for social media crisis and engagement (Brown, 2014). In today’s social environment, organizations experience real-time consequences for their employees’ actions. These consequences carry strong implications for the public relations efforts of these organizations. For example, Krispy Kreme received intense backlash over its “Krispy Kreme Klub” promoted via Facebook with the acronym “KKK” (Healy, 2015). On the other hand, The Salvation Army leveraged a social media viral conversation to engage communities around the issue of domestic violence (Tan, 2015). The question is no longer whether brands will need to engage in the ever-changing landscape of social media, but how to best prepare employees to monitor and manage those conversations well. The connection between social media and public relations is clear. In a study by Altimeter Group’s Brian Solis et al. (2013), 66% of their respondents said that their corporate communication/public relations department contained staff dedicated to social media. According to the 2014 Generally Accepted Practices Study (known as GAP VIII), Swerling et al. noted an increase in public relations practitioners using social media techniques above traditional media relations. The top four media techniques used by the 347 senior communicators who responded to the 2014 GAP survey were (in order): “content created to be spread by social media,” Twitter, online video production, and Facebook (Swerling et al., para. 6).

Researchers have explored how public relations practitioners have increased their use of social media (Wright & Hinson, 2014), and educators are challenged with developing practical pedagogical approaches to teaching social media in the shifting digital world (Fratti, 2013). The rapidly changing digital environment has paved the way for many academic and popular texts on the topic of successfully leveraging social media (e.g., DiStaso & Bortree, 2014; Kerpen, 2011; Shih, 2011). Yet, an important but understudied component in how brands can prepare for social media success is how university programs can equip students to enter the professional world with robust social media acumen.

To address this gap, the current study explores social media education certification programs as a tool for enhancing professional social media education in the college classroom. Specifically, we examine Hootsuite University, a social media and Hootsuite dashboard education program that has reached more than 20,000 students (K. Jung, personal communication, March 27, 2015). Our purpose is to identify the impact of Hootsuite University training on U.S. communication majors. Data related to the perceived value of the program was gathered through surveys and interviews of professionals, current and former students, and professors. Future implications and directions for social media pedagogy in public relations classes are also discussed.

Literature Review

Public Relations & Social Media

The goal of public relations is to build mutually beneficial relationships (Public Relations Society of America, n.d.). With the advent of social media, public relations practitioners have learned to use social media to effectively build relationships in the digital world. Breakenridge (2012), for example, argues that social media are tools that public relations professionals should be engaging with to enhance relationships. This is often accomplished by identifying key influencers in the social sphere and developing conversations that will then reach a larger social community (Freberg, Graham, McGaughey & Freberg, 2011). The growing focus on public relations and social media led to Smith (2010) proposing the social model of interaction, which looks at user initiation as a key facet in the relationship-building dimension of social media. In other words, public relations in the social media world rests on an understanding that conversations, activities and dialogue are driven by publics and not organizations (Macnamara, 2010). This audience-focused approach requires public relations professionals to be skilled with social media tools in order to be effective in the digital landscape.

Social Media in Universities

Due to the growing demand to utilize social media and the need to equip students to effectively engage in the digital world, the use of social media within higher education is a rapidly growing area of research. To date, various aspects of social media use in the classroom have been studied, including research focused on Facebook (e.g., McCorkindale, DiStaso, & Fussell Sisco, 2013; Pempek, Yermolayeva, & Calvert, 2009), Twitter (e.g., Anderson & Swenson, 2013; Forgie, Duff & Ross, 2013; Hosterman, 2011; Junco, Heibergert & Loken, 2010; Kassens-Noor, 2012; Rankin, 2009), and social media in the curriculum in general (e.g., Davis III, Deil-Amen, Rios-Aguilar, & Gonz·lez CanchÈ, 2012; Lenhart, Purcell, Smith & Zickuhr, 2010; Santovec, 2006; Seaman & Tinti-Kane, 2013). However, no published academic research has focused specifically on social media software certification programs, such as Hootsuite University, in the university classroom.

Student Perceptions of Social Media

With the penetration of social media into seemingly all facets of life, scholarly interest has sought to explore how college students use social media in a variety of ways (Cheung, Chiu, & Lee, 2011; Joy & Katherine, 2008; Kushin & Yamamoto, 2010). Along these lines is growing scholarly examination into the perceptions of students who use social media in higher education (Roblyer, McDaniel, Webb, Herman & Witty, 2010; So & Brush, 2008). Yet, scholarly research has not examined student perceptions regarding the professional application of social media and its role in communication careers. Meanwhile, popular publications have highlighted the growing need for students to be trained in the professional uses of social media (e.g., Brodock, 2012). Despite evidence of the growing need for students to understand professional social media standards, formal research is lacking as to how students, professors and professionals perceive social media education and its role in preparing students for success in communication careers.

Certification Programs for Public Relations Students

Just as Merriam-Webster explains, certifying someone says they have, “met the official requirements that are needed to do [a] particular type of work” (“Certified,” 2015). For many years, higher education institutions have used certifications as a component of information technology learning outcomes (Randall & Zirkle, 2005; Rob & Roy, 2013). The popularity of these certification programs may be due to the perception that such certifications will assist in employment for students (McGill & Dixon, 2007). Indeed, Rob and Roy (2013) found that current students and alumni believe that certifications will help build a better career trajectory. Some of the certifications offered regarding information technologies, in addition to Hootsuite Universityís Certificate (Hootsuite, 2015), include Codecademy (Codecademy, 2015), Google Analytics (Google, 2015); Hubspot (Hubspot, 2015); and Cision (Cision, 2015). Building on this research, the present study investigates the use of the Hootsuite University certification program in college communication classes to uncover perceptions of its value in educating students in the professional use of social media.

Hootsuite launched “Hootsuite University” in 2011 to help people understand how to use social media better for business and how to use Hootsuiteís dashboard to maintain social media feeds. According to Hootsuite (2015), that program has trained more than 50,000 people. In 2012, Hootsuite established its Higher Education Program to help educators and their students. Since Jan. 1, 2013, this program has been used by 20,600 students and been implemented into 790 classes (K. Jang, personal communication, March 27, 2015). Through the program, Hootsuite provides professors free access to tools to effectively teach social media while also empowering students with training that helps close the digital skills gap within the current workforce. This tool allows faculty a resource to incorporate into their courses, which is particularly beneficial in a public relations industry that is so rapidly changing. The fast-paced developments can be one of the tension points faculty face when tasked with effectively teaching social media in a university setting.

Social Media Professions for PR students

As previously mentioned, the rapidly growing world of social media garners attention from the professional and academic worlds. Within the PR industry, there is an increased focus on the ability of organizations to properly prepare, monitor and evaluate social media efforts (Breakenridge, 2012; Kerns, 2014; Treadaway & Smith, 2010). However, organizations are not simply looking to mechanize social interactionóthey recognize that the value of social media is two-way communication with real-time audiences (Kerns, 2014). Instead, organizations desire to customize digital conversations into compelling dialogues that engage unique audiences and industry partners (Brito, 2014; Scott, 2011; Swann, 2014). These desires directly relate to the perception hiring managers have of students entering the digital profession (Aders, 2014; Mitchell, 2015).

Recognizing the industry need for qualified professionals, the growing body of research in the academy on how to prepare students with digital expertise, and the lack of research currently available on the impact of Hootsuite University and other certification programs for public relations students, this study will explore the following research questions:
RQ1: Will students feel more confident with social media after completing Hootsuite training?
RQ2: How does Hootsuite certification impact students’ job readiness?
RQ3: Will students’ recognition of the importance of social media education increase after completing Hootsuite training?
RQ4: What aspects of Hootsuite training are the most valuable to students?
RQ5: How do communication students think social media will impact their careers?
RQ6: What type of social media education do students still feel they need after Hootsuite training?
RQ 7: What are the perceptions of Hootsuite Certification among industry professionals who make hiring decisions?
RQ 8: What thoughts do professors who have used Hootsuite University have about the program?

Method

To address the research questions, interviews and online surveys were employed.

Interviews

First, a mix of email, phone, and face-to-face interviews were conducted as was appropriate to the time or distance restraints or the stated preference of the interviewee. In the event of phone or face-to-face interviews, text-transcripts were taken during the interview. Purposive sampling was employed to identify students who had completed the Hootsuite University program and employers familiar with Hootsuite University.

In regard to student interviews, the researchers conducted in-depth interviews with persons who had completed new-media-related communication classes taught by one of the researchers between 2012 and 2014. Each interviewee was 18 years or older, resided in the United States, and had completed the Hootsuite University program as part of the course curriculum. All participants were given the opportunity to opt into having their name used in the study. Those who opted out were given pseudonyms.

In total, 28 interviews were conducted with students/graduates from five universities, which will be referred to as University A, B, C, D and E: six from University A, three from University B, eight from University C, seven from University D, and four from University E.

Researchers recruited potential student interviewees directly. While 28 is a small sample when compared to the 20,600 students who have completed the program (K. Jang, personal communication, March 27, 2015), these interviews represent a variety of students from different backgrounds, socio-economic statuses, prior social media knowledge and experience, academic standings, degree majors, as well as various geographic locations across the United States.

In addition, interviews were conducted with employers who hire for digital positions, including current or former employers of students who had completed Hootsuite Certification. Employer interviewees were recruited via the researchersí prior knowledge of an employer who had hired a Hootsuite Certified student or who had expressed interest in Hootsuite University. The employers interviewed included the CEO of a small public relations firm, the managing editor of a university magazine, the president of a full-service marketing firm, the director of student affairs marketing at a university, the broadcasting director for a Junior A Tier II hockey team, and a university web communication manager. In total, six employer interviews were conducted. While there were many students to pull from, there were far fewer employers available to interview. There are a few reasons for this: only some students who have completed Hootsuite have positions that directly utilize social media; sometimes the person who hired the student is no longer with the organization; some employers were nonresponsive perhaps due to busy schedules; and some students chose not to provide employer contact information.

Semi-structured interviews were used enabling the interviewer to be flexible and ask follow-up questions to further explore interviewee responses (Rubin & Rubin, 2005). The interview protocol with students began with a broad question about how the Hootsuite University training impacted the intervieweeís life and/or work. The interviewer also asked what parts of the training program seemed most and least helpful. Lastly, the interviewer asked what suggestions the interviewee had for students taking the Hootsuite training in the future.

Using the semi-structured interview approach, interviews with employers of students who had completed Hootsuite University training adhered to the following protocol. The employer interviewees were asked how Hootsuite University training in the college classroom impacted a student who interned or worked for the employer. The interviewee was also asked what portions of the studentís Hootsuite University training seemed most helpful to the studentís employment. The interviewer then asked if, and in what way, a student candidateís certification status with Hootsuite impacts the employerís impression of the candidate.

Semi-structured interviews were also used to gather data on employers who hire for digital positions, but who have not yet hired a Hootsuite Certified student. These interviews enabled the researchers to examine the wider understanding of Hootsuite Certification among the industry. These employers were asked about their familiarity with Hootsuite University, their perceptions of the program, and how an applicantís certification might impact hiring decisions.

Applying the Glaser and Strauss (1967) constant comparison method, researchers qualitatively coded interview transcripts to allow for the emergence of themes. Due to lack of scholarly research into perceptions of the Hootsuite University program, a qualitative, grounded theory approach is appropriate for in-depth exploration of perceptions of its utility in social media education.

To analyze the interviews, two researchers independently read all student transcripts and two researchers read all employer transcripts to establish familiarity with the content and to allow themes to emerge. Second, through repeated analysis and refinement, and in consideration of the research questions, each coder individually established initial themes and evidence in the form of quotes, through an open-coding procedure (Lindlof & Taylor, 2002). Third, the researchers compared the completed individual analyses to identify categories and discuss category dimensions. The researchers discussed any inconsistent initial coding to reach a consensus on data coding procedures and ensure validity and reliability of category coding. From this discussion, a coding scheme was created and the researchers revisited the data to ensure consistent coding of the transcripts. Lastly, the researchers reconvened to confirm findings.

Surveys

In addition, surveys with a mix of quantitative and qualitative questions were conducted with students who had completed Hootsuite University, as well as professors who had used Hootsuite University with their students. A pre-certification survey was administered in the beginning weeks of the semester to students enrolled in a new media course that was going to participate in the Hootsuite University program. Once students had completed the Hootsuite University training, a second, post-certification survey was administered. In total, 164 students responded to the pre-certification survey between Feb. 7 and Nov. 5, 2014, and 129 students responded to the post-certification survey between March 24 and Dec. 3, 2014.

To attain professors’ perceptions of Hootsuite University, the researchers also examined results from a survey performed by the Higher Education program within Hootsuite. The survey was launched online in September 2014 and targeted professors who had or were currently using Hootsuite University in their classes. The Hootsuite personnel shared the results with the researchers of this project. In total, 45 professors from varying universities responded to the survey. Text responses from both student and professor surveys were analyzed using the same constant comparison approach (Glaser & Strauss, 1967) as applied to the interviews described above. As a result of the analyses, the research team arrived at the following results. Descriptive statistics were performed using Qualtrics to offer additional insight into the research questions.

Results

This research gathered feedback from students, professionals and professors regarding the use of Hootsuite University training in undergraduate communication classes. The responses and emergent themes are shared below in reference to the research questions posed.

Research Question 1: Social Media Confidence

Regarding the first research question, a comparison was made between the pre-certification survey and the post-certification survey for the question: “What is your comfort level on social media?” On the pre-certification test given to current students in a course using Hootsuite University, students self-reported an average comfort level of 3.94 (on a scale of 1 to 5). Of the 157 students who responded to that question, 38 were very comfortable, 81 were comfortable, 30 were neutral, 7 were uncomfortable and 1 was very uncomfortable prior to completing their certification. The post-certification survey showed an increased average comfort level of 4.06 (n = 124). Of the 124 participants who responded to this question on the post-test survey, 42 said they were very comfortable, 62 said they were comfortable, 12 were neutral, 1 was uncomfortable, and 7 were very uncomfortable.

From the in-depth interviews with students who earned Hootsuite Certification in previous semesters, a theme emerged that these students had a better understanding of the professional application of social media tools, concepts, and strategies. Sub-themes included better understanding of personal social media use and a feeling of empowerment.

Professional social media understanding. Alex Ptanchick, a graduate of University E and currently working with USA Todayís social media team, described her experience with Hootsuite University: “one day you’re learning about the importance of keywords and tagging and the next you are finding out how important it is to have a professional, engaging bio” (personal communication, February 9, 2015). Ptanchick said, “There’s really nothing quite like Hootsuite University in the sense that someone is actually telling you what to do, how to do it and why itís important that itís done.”

Adelyn Biendenbach, the social media coordinator for the Florida Panthers hockey team and another graduate of University E, discussed how she uses Hootsuite in her job:

I use it for social listening to see every tweet from and about our players and prospects. The season at a pro-sports team really is year-round with long hours and crazy busy days, I was able to so quickly jump into and adapt to this atmosphere because of the extensive training I already had in the Hootsuite software. (personal communication, February 2, 2015)

Rebecca from University D interns at a non-profit and a small business. She said her experience with Hootsuite University gave her the tools to demonstrate ìwhat I can do for them, how I can prove results, and how I will stay organized, ahead, and proactive. For the most part, I use [Hootsuite] to schedule messages, report metrics, and search for key wordsî (personal communication, May 4, 2015).

Personal social media understanding. Besides professional understanding of social media, students felt that Hootsuite University served as a tool for growth and development of personal social media literacy, skills, and understanding. Some of the students had not heard of Hootsuite before taking their social media class.

Nicole Gabriel from University B (personal communication, September 14, 2014) shared:

I had never heard of … “social media management” before hearing about Hootsuite. When I heard one of our assignments for the course was to become Hootsuite Certified I actually panicked. When I dove into Hootsuite and found out I could look at my Facebook wall and Twitter feed I got pretty excited.

“Clark,” a student from University D, felt that the program allowed students to explore all of the possibilities of social media and how they could use it not just for their professional career, but personal as well (personal communication, June 1, 2014). There were specific lessons within Hootsuite University that struck a chord with students. University D student “Thomas” pointed out that, “On the personal end, the sections of the program regarding etiquette and ways to use social media have left more of an impression for me” (personal communication, June 14, 2014).

Empowerment. Knowing the strategic applications and tools allowed students to feel emboldened and ahead of the game. Students felt that Hootsuite enabled them to have a positive impact on their organizationís social media presence or strategy.

Leadership. In one vein, students felt the knowledge they gained enabled them to stand out to their employers. They said the certification helped them feel confident in their ability to engender change within the organization. Emily Maher, a graduate of University E and a reporter for Hearst Television, mentioned that “[Within] the first 6-8 months I was there, they started using Hootsuite at work. Everyone else had a learning curve, so I was already ahead of the game” (personal communication, Feb. 5, 2015).

In one vein, students felt the knowledge they gained enabled them to stand out to their employers. They said the certification helped them feel confident in their ability to engender change within the organization. Emily Maher, a graduate of University E and a reporter for Hearst Television, mentioned that ì[Within] the first 6-8 months I was there, they started using Hootsuite at work. Everyone else had a learning curve, so I was already ahead of the gameî (personal communication, Feb. 5, 2015).

Gisselle Kohoyda, social media coordinator for SwimSwam and University B student, talked about how she became a leader in social media and felt empowered to help her employer:

Most people are afraid to pass off such a large portion of their company to a 23-year-old kid with an Instagram account, but after I elaborate my formal training and my experience, they are almost relieved to be passing off a piece of their business, especially to someone who actually knows what they are doing and has a very concise plan on scheduling that will benefit them (personal communication, January 27, 2015).

University B student Nicole Gabriel (personal communication, September 14, 2014) talked about how she became a social media leader within her nonprofit organization. Gabriel said, “Before I came into the picture, all . . . staff members were posting on our Facebook and Twitter page. This made for a confusing wall and newsfeed that didnít mesh well together.” Because of her training, she was able to shift social media management to Hootsuite.

Confidence. Similarly, students gained confidence in their abilities. This confidence had an impact in the studentsí outputs. For example, Laura Decorte from University C said, “It also made me more confident when working with social media platforms for my job. I understood better what helps companies increase their visibility online, and how to use hashtags and keywords to really improve engagement” (personal communication, June 18, 2014).

Robin Karber, a graduate of University A and now director of marketing for a credit union, said, “While in school, it did help me feel more comfortable and hirable, as if I was better rounding off my skill set” (personal communication, January 26, 2015).

University C student Amber Amaya said, “Practical training exercises helped me become more confident when using Hootsuite. Learning how to utilize geo-codes and geo-searches helped me tailor my clientís Twitter posts to best interact with the local audience” (personal communication, June 9, 2014).

Cassandra Acosta, also a student from University C, discussed how she was able to use Hootsuite for her work with a non-profit organization and how she has recommended the program to other non-profits. Acosta said:

I feel confident explaining what Hootsuite is and how organizations can best use the program. My Hootsuite certification also has helped me in my current job . . . because I am able to show the non-profitís director how Hootsuite would be beneficial to use in order to save time and to reach a more specific local audience (personal communication, May 19, 2014).

Rachel Snyder, also from University C, said, “After the training, I was more confident in my ability to schedule posts, and I even scheduled tweets for the month-long January term we have” (personal communication, Jan. 15, 2015).

Research Question 2: Hootsuite Certification and Job Readiness

In addition to the question of confidence levels after Hootsuite training, this research looked at certified individualsí job preparedness. Eighty-two percent of the students who responded to the post-certification survey indicated they thought the social media education they received through Hootsuite University would aid them in their job search.

Through the open coding of the in-depth interviews of Hootsuite-certified former students, several themes were found related to job readiness. In addition to improved confidence, other themes involved developing a social media skillset, understanding the professional application of social media, and the ability to find internships and jobs. For example, “Clark” said, “In the case of jobs, it does look good to have knowledge in Hootsuite. A lot [of] employers and businesses especially in marketing and public relations require applicants to have prior knowledge of all social media” (personal communication, June 1, 2104). Another student commented, “Because of our Hootsuite training in class, I have been able to explore a whole new career field as I prepare to graduate and enter the workforce” (C. Acosta, personal communication, May 19, 2014).

Laura Decorte (personal communication, June 18, 2014) said, “I am currently employed with a marketing company, and I think [Hootsuite University] provided my resume and experience with an edge because I already understood this social media aggregate and understood how to make it work.” George Lozano, graduate of University A, also talked about the value of Hootsuite Certification being on his resume: “It’s on there …. I can say, I know social media. I can keep up with trends. It prepared me to know what’s important, what they’re looking for” (personal communication, January 26, 2015). Nicole Gabriel (personal communication, September 14, 2014) said, “it looks great to employers (especially if you’re looking in the field I’m in) to be Hootsuite certified.”

Maggie Cunningham of University B, a copywriter and social media coordinator for CafePress, agreed: “Even just having the Hootsuite Certification owl emblem embedded onto my resume and LinkedIn accounts set me apart’ (personal communication, January 26, 2015).

Cunningham added, “It was a talking point in interviews, and a metaphorical gold star that really helped me stand out and show employers I was ahead of the game.” Caitlin Tye, a graduate of University A, said Hootsuite University training “makes a communication degree more marketable whether you’re selling a product or working with an organization” (personal communication, March 4, 2015).

Lori, a graduate of University E, said, “When I was hired, Hootsuite was very instrumental. . . itís the same tool we used at work to monitor our clients” accountî (personal communication, February 23, 2015). In the job interview, “Lori” said she “was able to confidently say I was Hootsuite certified.” She said, “They were pleased to know that I already had experience. It definitely earned me some brownie points.”

Research Question 3: Student Recognition of the Importance of Social Media Education

In a pre/post-certification survey, students were asked how important social media education was to them. The recognition of social media educationís importance did not increase after Hootsuite University training. Ninety percent of the participants responded that social media education was important to them in the pre-test, and 83 percent said it was important to them in the post-test.

In addition, on the post-certification survey, students were asked how likely they were to recommend Hootsuite University to a friend, which also speaks to their valuation of social media education. On a scale of 0 (not at all) to 10 (extremely likely), the average response was 6.62 with a mode of 8.

From the interviews, students expressed there were many opportunities available to them to apply what they had learned from the Hootsuite University program. Joshua Dominguez, a student from University C, said the training he received from Hootsuite University helped him with his job search “particularly because it has a certificate associated with the education process that can be produced for employers. The certificate helps me show employers that I am willing to go out and learn the necessary tools and skills needed” (personal communication, April 28, 2014).

There are even opportunities for creating a new role within an organization or brand if it does not have a social media presence yet. By having the strategic understanding and applied practice of Hootsuite, students felt this was a wonderful opportunity to capitalize on. Kohoyda said, “Even further, going to a business that doesn’t have specific SM platforms and mission statements directed towards social media provides a skill that will give you the edge over your competition, the edge that says ‘You need me to work for you, I am an invaluable resource'” (personal communication, January 27, 2015).

Research Question 4: Hootsuite Training Aspects Most Valuable to Students

On a scale of 1 to 10, with 1 being very little and 10 being very much, current university students who had just completed their Hootsuite Certification were asked to rate certain aspects of Hootsuite University. The elements are listed here with their average scores: Hootsuite Certification (M = 7.29), social media course-ware (M = 6.63), Hootsuite dashboard courseware (M = 6.43), certified professionals directory (M = 5.91), and lecture series webinars (M = 5.44).

When asked on the post-certification survey what particular lessons were most helpful, students responded with a variety of opinions. Answers were open-coded to reveal themes. One of the most common topics was the Hootsuite dashboard itself. One student responded, “At first the ones that showed me how to maneuver around Hootsuite.” Students also appreciated the opportunity to learn about the differences and strengths of specific platforms, including Google+ and LinkedIn. One student said, “The lesson that I found helpful to me was the lesson that dealt with all different kinds of social media. It really showed me things about some social media tools that I had no idea of how to do.” Another student replied, “I like the videos that were specific to different social networks so it was easier to see what different content to post on each.î Another popular response was the topic of professionalism and ìthe doís and doníts of social media etiquette.” Many students also mentioned the topic of monitoring or listening. One student said the most helpful videos were those “on the importance of why we monitor and how to monitor to listen to users.”

Other areas mentioned repeatedly included “learning how to create posts and scheduling them to several platformsî and ìtracking for keywords.”

Geolocation was another repeated topic. One student explained, “The lessons on location services inside of Hootsuite . . . I think that finding what people are talking about in my area will be very useful in my future.”

Research Question 5: How Students Think Social Media Will Impact Careers

In the post-certification survey, students were asked an open-ended question about how they thought social media could impact their careers. All responses were open-coded to search for emergent themes. The overarching categories that emerged were related to how social media impact getting a job and doing a job.

Landing a job. Certain students saw social media knowledge as a key element on their resume. One participant said, “I believe social is the only way our job market is heading. Knowledge in this will increase your potential for job searches and strength in your job.” Besides the importance of social media knowledge, some students recognized that even the location for job searches has changed. One student said, “I think social media can benefit the job search because nowadays many companies/organizations are posting job information online.” In addition to knowing about social media and searching for jobs via social media, students recognized the ability to connect with others on social media.

Networking. One student said, “Social media can give you opportunities to meet new and important people.” Another student commented, “In terms of getting a job, social media can impact the way I connect with people.”

Skillset. Students pointed to social media skills as beneficial to their future careers. One explained that the current economy “creates the need for people with the skill set and knowledge in social media.” Another respondent said, “If I am well rounded, it may give me an upper hand in the hiring spectrum. The more skills you have the better!” One student said, “I definitely think that having sufficiency in all platforms would be a great idea for all people entering into the job market. It will become vital in people graduating.” Similarly, one student pointed to the benefit of that skillset: “Can give me an advantage against other people applying for the same job.”

Appearance. For some, they noted the importance of not just social media skills, but the appearance of one’s social media profiles: “I think it’s a huge deciding factor on whether or not you will get a job. Most employers look on your social media accounts before hiring.” Another student agreed: “I think that all employers look at every social media outlet that you have. So in that way, what I post can influence if I get a job or not.” Closely connected to appearance was the reference to personal branding.

Self-Branding. One student said, “It can help create ‘My brand.'” Another student replied, “If done right, social media can help share your personal brand and show future employers that you can help publicize their brand.” One participant said, “I think that social media has the power to impact your image and brand on a broader level. You can show your personality and also your professionalism on one profile or even post.” Another respondent said, “Social media can help us brand ourselves, and being educated in it can help us to be more marketable for future jobs.”

In addition to the positive possibilities in personal branding, other students pointed to the caution needed. One said, “You have to be careful what you post and how you brand yourself.” Another student agreed: “Employers will search you on various platforms. It’s important to have a good online persona.” Another participant explained, you “never know when an employer may choose to look up [your] profile on Facebook. I believe that if you present yourself well not only in person, but also in social media you are more likely to get a job.”

On the job. Many of the students noted how social media will not only help them get a job, but it will be part of those careers. One student indicated the widespread need of social media knowledge: “Social media is becoming so important for companies. Every company or brand needs a social media presence and social media teams for these companies are growing.” Another respondent discussed the uses for social media within business in general: “Social media can impact the way we gain customer perceived value, data information, and build a relationship with our customers.” Similarly, another student said, “Social media allows for customers to feel heard, valued, and listened to when used correctly with business.” One student expressed the usefulness of social media within the non-profit realm: “I hope to go into the non-profit sector, so social media (as a free and prominent resource) will be a huge part of reaching out to our audiences. We have to meet them where they already are.”

Reputation. While many students mentioned the importance of watching what they post as they get ready to search for a job, one student suggested the need for continual vigilance: “If not wise when posting, it could end your career.”

Networking. In addition to using social media to network to find a job, students mentioned networking within their jobs. One student said, “I use LinkedIn to help network with co-workers and potential clients.” Another said, I can use social media to “connect with prospective clients/connect with consumers/get information to the public/promote.” One respondent said, “It can impact [my career] by expanding contacts and networking, while promoting the non profit organization I hope to work for.”

Expected in field. Some students pointed to the expectation of social media use in public relations. One student said:

Being in the public relations field, social media will have a huge impact in my career. Social media is a great tool for directly communicating with the public to further understand their wants as well as their opinions on given subjects.

Another student said, “It is my career, honestly.”

Research Question 6: Type of Training Still Needed

The survey also asked respondents what type of social media training they thought they still needed after earning their certification. Respondents were encouraged to select all choices that applied to them. The majority selected measuring social media analytics (64%) and education on social media for business (54%). Other choices were education on specific social networks (29%) and social media etiquette and responsibility (14%). They were asked a similar question on the pre-certification survey to see what areas of social media education they thought they needed. Eighty percent of the respondents wanted education on social media for business; 61% on measuring social media analytics; 57% on specific social networks; and 47% on social media etiquette and responsibility. Most of the percentages were dramatically lower on the post-test survey, which suggests some of their educational needs were satisfied through the Hootsuite University training.

Research Question 7: Perceptions of Hootsuite Certification Among Industry Professionals

Through open coding of employer interviews, several themes emerged. First, having Hootsuite certification apparently gains students more credibility in the eyes of decision makers who are looking for social media interns/employees. Assistant Director of Brand Messaging and Content Strategy at University C, Brett McCracken, said, “A student’s certification status definitely makes me feel more confident in their skills” (personal communication, February 16, 2015). According to Kim May, president of Nobox Creative, if she saw Hootsuite Certification on a resume, “I would at least want to interview this person. I wouldn’t make the hiring decision based on it, but it would help” (personal communication, March 4, 2015).

Second, according to the professionals interviewed, Hootsuite University training provides verification that students have basic social media acumen. McCracken (personal communication, February 16, 2015) said, “It is a big plus to know that an applicant to a social media job has taken the time to develop their skills and familiarity with things like Hootsuite.” When asked about seeing Hootsuite Certification on a resume, Web Communication Manager Trey Roach said, “If it were for a social media job, I would almost expect it. If it were for a web/marketing job, it would be a huge plus” (personal communication, March 6, 2015). Denis J. Puska, director of broadcasting/media relations for a local hockey team, said, “Having an intern come in with prior experience makes a huge difference and puts us ahead of the game right away, and it takes the stress off our staff” (personal communication, March 16, 2015).

Third, the Hootsuite Certification reportedly grabs employers’ attention. May said it “would at least take my interest” (personal communication, March 4, 2015). Sandy Sponaugle, CEO of Platinum PR, said Hootsuite experience serves as a “conversation starter” in a job interview, and she discovered after hiring a Hootsuite Certified student that it “proved to be a value because it didn’t require any training on my part. I could ask them to complete the task and then walk away from it” (personal communication, Jan. 22, 2015). Sponaugle said the certification also “immediately elevated them in an interview . . . because it is something that I don’t have.”

A fourth theme that emerged from the employer interviews was how Hootsuite Certification sent the message of being willing to learn. Employers suggested that those who have Hootsuite Certification illustrate they not only have social media proficiency but that they are driven to learn more. Finally, a theme emerged that employers do not know much of what the training entails, but they are impressed by the certification. For example, Puska said, “I don’t know much about Hootsuite, but the fact that she is certified is huge” (personal communication, March 16, 2015).

Research Question 8: Perceptions from Professors

Forty-five professors who have used Hootsuite University in their classes responded to a survey launched by Hootsuite in September 2014. Thirty-seven of them were currently using Hootsuite University in class, and the other eight had used Hootsuite University the previous semester. These professors were asked how likely they were to recommend the program to other professors. On a scale of 1 to 10, the average response was 9.18, with 26 of the professors indicating a 10 (extremely likely). The survey then asked the respondents to select the best response for why they chose the score they selected. Choices included: learning opportunity for students (selected by 16 respondents), the opportunity for students to earn Hootsuite Certification (13), recognized in the industry (7), and high quality educational materials (7). The survey also asked whether providing the opportunity for Hootsuite Certification was an important factor in the faculty memberís choice to participate in Hootsuite University. Forty-one respondents said it was an important or very important factor, while three said it was neither important or unimportant, and one said it was an unimportant factor.

Discussion & Conclusion

Several lessons can be taken away from this study of social media education. Overall, students felt that having a social media education program as part of class was important. While understanding the technical tools and tactics was essential, students also recognized the management-level opportunities that come with having this type of knowledge.

One particular result from the student surveys was surprising. Some students were more confident prior to certification than afterward. This response suggested Hootsuite University was a humbling experience for them as digital natives. In essence, students were facing somewhat of a “social media paradox” – students are considered to be digital natives, but they were perhaps uncomfortable in the realization of how much they did not know.

While some students felt overwhelmed and uncomfortable, others felt the training they received from Hootsuite University not only empowered them, but gave them the confidence needed to become a leader within their organization. Students not only felt they knew what the social media tools were, but also how to apply them strategically, which empowered them with confidence in knowing they were ahead of the game. Specifically, students felt the activities and lessons provided in the program allowed them to develop their social media skills and opened the door to understanding how this is applied in the professional field, as well as using these tools to help them find jobs and internships.

Empowerment and leadership benefits from social media education can also be applied for professors as well. Providing a tool and experience for students that is not only useful, but respected by professionals in the field, can help professors gain more acceptance in their respective departments, programs, and universities. Indeed, more programs across the nation have integrated social media into their curricula. Based on a 2013 survey by Seaman and Tinti-Kane, 41% of professors now use social media as a teaching tool compared to 34% the year before. With Hootsuite University being implemented in more universities and programs, this number will likely continue to rise.

Knowledge in social media is indeed power in today’s business environment, allowing students to apply what they have learned in the program to help make changes in the culture, business practices, and communication structure on social media for their respective internships and jobs. In a time where job competition is high, a rise in confidence in knowing new applications, strategies, and tools can be the difference for students between unemployment and becoming a rising star. Based on the post-certification surveys, students pointed to valuable training received through Hootsuite University, including the explanation of various platforms, professionalism, and monitoring/listening.

Limitations. Because of the anonymous survey method used and thus, an inability to have matched pairs, the pre-certification and post-certification data could not be tested for statistical significance. In addition, a larger sample size would be preferable to help generalizability, although the recruitment of students from five universities spread across the country should help. Finally, as with all interview and survey research, there is a chance of response bias. An attempt was made to mitigate that by offering anonymity on the surveys and using objectively worded questions in the interviews.

Future studies. Future studies could examine social media education over the long term, exploring what students judge as most helpful down the road. Other certification programs could also be studied (e.g., Google Analytics) and how they are implemented in the classroom.

In summary, professors must continue exploring the benefits and challenges within social media education for not only their students, but also among practitioners. Understanding the gaps in understanding and application of social media tools is going to continue to be a challenge for professors in social media classes; however, embracing sustainable education programs like Hootsuite University can provide public relations professors a current and beneficial tool to incorporate into their classes. Professors need to serve as a guide in social media education to help students know not only the personal use of social media, but the benefits of using these tools to accomplish their own future goals in the public relations field.

 

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Who wants to be a manager? Applying the attraction-selection-attrition framework to public relations education

Who wants to be a manager?: Applying the attraction-selection-attrition framework to public relations education

  • Christopher Wilson, Brigham Young University

Chris-Wilson-250x350px

Wilson, C. (2016). Who wants to be a manager? Applying the attraction-selection-attrition framework to public relations education, Journal of Public Relations Education 2(1), 47-55.

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Can every class be a Twitter chat? Cross-institutional collaboration and experiential learning in the social media classroom, Journal of Public Relations Education

Authors

  • Julia Daisy Fraustino (left), West Virginia University
  • Rowena Briones (center), Virginia Commonwealth University
  • Melissa Janoske (right), University of Memphis

fraustina   rowena-briones   janoske

Abstract

Using the framework of experiential learning theory to guide assignment creation, instructors of social media strategy classes at three university campuses conducted cross-institutional Twitter chats with students. By creating topical case studies using the online storytelling platform Storify and discussing them during the chats, students applied course theories and concepts, built professional networks, honed professional skills, and broadened understanding of strategic communication using new tools in unique digital cultures. Qualitative textual analysis of the 2,088 tweets coupled with instructors’ teaching observations revealed the assignments fostered conditions for an experiential learning process, which students enjoyed. Best practices for teaching using similar assignments in public relations and social media are offered.

Fraustino, J. D., Briones, R., & Janoske, M. (2015). Can every class be a Twitter chat?: Cross-institutional collaboration and experiential learning in the social media classroom, Journal of Public Relations Education, 1(1), 1-18.

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